What are the responsibilities and job description for the Office Assistant position at Fishbeck, Thompson, Carr & Huber?

Position: Office Assistant

Location:

Grand Rapids, MI

Job Id: 2759

# of Openings: 1

Office Assistant

Location: Grand Rapids, MI

Employment Type: Full-Time

For over 70 years Fishbeck has been building. As a 100% employee-owned firm, every team member has a stake in what we build together-our work, our reputation, and our future. Now we need to add an Office Assistant to help us keep building.

Working from our Grand Rapids office, you will help create a welcoming, organized, and professional environment for our staff, clients, and visitors. As one of the first points of contact for our headquarters office, you will greet guests, provide administrative support to professionals across the firm, and help ensure our shared spaces and day-to-day office operations run smoothly.

This is a full-time, in-office position, Monday through Friday, from 8:00 a.m. to 5:00 p.m.

What You'll Do

Greet and assist clients, visitors, and staff at the front desk of our Grand Rapids office
Provide professional and friendly communication by phone, email, and mail
Coordinate meeting arrangements, including room scheduling, lunches, and catering
Assist staff with scanning, assembling, printing, and distributing documents
Coordinate shipping and receiving for the office
Coordinate travel arrangements for staff, clients, and visitors traveling to and from Grand Rapids
Assist staff with scheduling and coordinating fleet vehicles
Serve as the onsite contact for coffee and vending program needs
Maintain conference rooms, resource rooms, kitchenettes, and other shared spaces
Monitor office supplies and ensure shared areas remain stocked, organized, and ready for staff and visitors
Collaborate with the Facilities team on routine vendor and building needs
Coordinate maintenance requests and follow through to ensure they are addressed promptly
Provide administrative support to staff across a variety of departments
Assist with additional projects and office needs as assigned

What We're Looking For

At least one year of office or administrative experience; experience in an engineering or professional services environment is a plus
Proficiency with Microsoft Outlook, Excel, Word, and Adobe Acrobat
Highly organized, dependable, and detail-oriented
Strong verbal and written communication skills with a focus on providing excellent service
Ability to manage multiple priorities and adapt as business needs change
Comfortable learning and using new technology
Strong problem-solving skills and the ability to work independently
Self-motivated with the ability to thrive in a busy, professional office environment
A positive and professional approach when interacting with clients, visitors, and staff

What We Offer

Our staff members enjoy a comprehensive compensation package that includes:

Medical, dental, and vision insurance
Wellness reimbursement and activities
Reimbursement and support for tuition, continuing education, and professional/personal development
Vacation and sick time, volunteer PTO, parental leave, and paid holidays
401(k), profit sharing, and stock ownership opportunities through our employee ownership program
And more!

We are an equal-opportunity employer that is committed to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, or veteran status.

Build Your Future Here

Please apply for the role, and a member of our Talent Acquisition team (not a bot) will reach out to you. This is a full-time, in-office position based in Grand Rapids, MI, Monday through Friday from 8:00 a.m. to 5:00 p.m.

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