Administrative Assistant

Position Overview

We are seeking a highly organized, detail-oriented, and professional Administrative Assistant to support the daily operations of our growing construction company. The ideal candidate will have strong administrative experience, exceptional organizational skills, and advanced proficiency in Microsoft Office applications.

This role requires an individual who can effectively manage multiple priorities, support management personnel, coordinate office activities, prepare reports, and maintain efficient office operations in a fast-paced environment.

Key Responsibilities

• Provide administrative support to management and various departments.
• Create, maintain, and update company forms, documents, and spreadsheets.
• Generate, analyze, and distribute reports using Microsoft Excel.
• Order and maintain office supplies, equipment, and inventory.
• Coordinate office functions, meetings, and company events.
• Answer and direct incoming phone calls and correspondence.
• Maintain electronic and paper filing systems.
• Assist with project documentation and administrative support for construction operations.
• Prepare correspondence, reports, presentations, and meeting materials.
• Coordinate schedules, appointments, and travel arrangements as needed.
• Ensure office procedures and records are organized and maintained accurately.
• Support onboarding and administrative processes for employees.
• Perform additional administrative duties as assigned.

Qualifications

Required:

• High school diploma or equivalent.
• 3 years of administrative or office support experience.
• Advanced proficiency in Microsoft Office Suite, including:
• • Excel
  • Word
  • Outlook
  • PowerPoint
• Strong experience creating forms, reports, and spreadsheets.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to manage multiple tasks and deadlines simultaneously.
• Professional demeanor and strong customer service skills.
• Attention to detail and accuracy.

Preferred:

• Previous experience in the construction industry.
• Experience supporting multiple managers or departments.
• Familiarity with project management or construction software.
• Associate's degree in Business Administration or related field.

Skills & Competencies

• Microsoft Office Expert
• Excel Reporting & Data Management
• Office Administration
• Document Preparation
• Records Management
• Supply & Inventory Coordination
• Multi-Tasking
• Problem Solving
• Communication & Customer Service
• Team Collaboration

Benefits

• Competitive pay
• Health, dental, and vision insurance
• Paid time off and holidays
• 401(k) plan
• Professional development opportunities
• Stable and growing company environment

Apply Today

If you are a motivated administrative professional who thrives in a fast-paced construction environment and enjoys supporting a successful team, we encourage you to apply.