What are the responsibilities and job description for the Accounting Assistant position at firstPRO, Inc?
A well-established, service company in the King of Prussia area is seeking an Accounting Assistant to join its small, collaborative finance team. This role reports directly to the Director of Finance and will support day-to-day accounting operations including accounts payable, accounts receivable, reconciliations, and job costing.
This is a great opportunity for someone who enjoys wearing multiple hats and working in a close-knit environment where teamwork and reliability are highly valued. The organization has a long-standing leadership team and offers the chance to gain broad exposure to accounting operations within a stable, growing business. Looking to hire ASAP!
Key Responsibilities
- Process accounts payable and accounts receivable transactions, including invoice processing and customer billing
- Email invoices and credit card statements to customers and follow up on billing inquiries
- Perform monthly credit card and account reconciliations
- Maintain accurate financial records in accordance with GAAP
- Utilize QuickBooks Desktop for daily accounting entries, reporting, and record maintenance
- Assist with month-end close activities and financial reporting
- Support job costing and expenditure analysis to track project profitability
- Maintain organized accounting files and documentation
- Track job revenue from scheduling through invoicing to ensure accurate billing
- Collaborate with internal team members to ensure smooth financial operations
- Communicate professionally with customers and internal stakeholders regarding billing or account questions
Qualifications
- Accounting degree with 2 years of accounting operations experience, OR
- 5 years of accounting experience without a degree
- Recent QuickBooks experience is required (QuickBooks Desktop strongly preferred)
- Proficiency in Microsoft Excel and Google Sheets (formulas and basic data analysis)
- Experience with accounts payable, accounts receivable, and reconciliations
- Strong understanding of basic accounting principles and GAAP
- Excellent attention to detail and organizational skills
- Strong communication skills with a customer-service mindset
- Ability to work independently while collaborating with a small team in a fast-paced environment