Accounting & Finance Administrator

Accounting & Finance Administrator

Position Description

Reporting Structure

Reports to: CFO

Works Closely With: President, Executive VP, Investor Relations, Legal, Client Services, and Project Teams

Position Summary

The Accounting, Finance & Administration Manager is responsible for the day-to-day support of the accounting and administrative finance operations of FirstPathway Partners and its affiliated EB-5 entities. This role supports the CFO by managing bookkeeping, financial reporting support, payroll and benefits administration, accounts payable and receivable, investor payment schedules, entity reconciliations, and internal administrative processes.

This position plays a key role in maintaining accurate financial records across multiple entities while supporting project accounting, loan servicing administration, and investor-related financial reporting in a highly detail-oriented and compliance-focused environment.

Accounting & Bookkeeping

Maintain general ledger activity in QuickBooks and supporting schedules across multiple entities

Prepare and reconcile monthly bank and escrow accounts, EB-5 loan and interest receivable balances, and intercompany accounts

Assist with quarter-end and year-end close processes

Prepare recurring financial reports and support packages for management review

Maintain organized accounting records and supporting documentation

Accounts Payable & Receivable

Process vendor invoices, and ACH/wire payments

Track EB-5 Project Loan & Interest receivables and coordinate collections where needed

Maintain electronic vendor files and payment approval workflows

Calculate and coordinate investor-related disbursements for distributions and preferred returns

File annual 1099-NEC / MISC

Payroll, Benefits Risk Management & HR Administration

Coordinate payroll processing and payroll reporting

Administer employee onboarding, benefits enrollment, and HR documentation

Maintain personnel records and assist with compliance-related filings

Support employee benefit renewals and administrative HR functions

File payroll tax returns, including unemployment tax returns, 941 & W-2

Manage the Company’s property, liability and workers’ compensation policies

Oversee the insurance compliance of the EB-5 Projects

EB-5 Fund & Project Accounting Support

Assist with tracking investor capital contributions and fund activity

Support project-level accounting and loan servicing administration

Maintain records supporting investor reporting and compliance documentation

Assist the CFO with the review of Project draws, reconciliations, and reporting support

Obtain and review the EB-5 Project quarterly and annual financial statements and tax returns.

Assist the CFO with EB-5 Projects’ compliance with EB-5 Loan Agreements

Banking & Treasury Administration

Coordinate routine banking activity, transfers, and account reconciliations

Prepare wire documentation and support cash management activities

Assist with establishing new bank and escrow accounts, maintaining banking records and authorized signatory documentation

Maintain subsidiary ledgers for EB-5 investor escrow deposits

Administer the transfer of funds from escrow accounts to EB-5 Funds

Tax & Compliance Support

Prepare supporting schedules for tax preparer

Maintain documentation required for internal and external reporting

Support entity annual filings and administrative compliance requirements

Prepare complex consolidating book/tax reconciliation

Prepare accrual to cash documentation

Review tax return and K1 drafts of multiple entities and work with Investor Relations in distribution of K1’s to investors

Assist Executive VP with EB-5 compliance requirements

Administrative & Operational Support

Help maintain finance and administrative systems and workflows

Coordinate document organization and retention across finance functions

Support operational improvement initiatives directed by leadership

Maintain copy machine, telephone system, cell phones and postage meter

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field

• 3–7 years of accounting or finance experience preferred

• Strong bookkeeping and reconciliation skills

• Experience with multi-company tax return preparation/book to tax reconciliation, payroll, AP/AR, and multi-entity accounting environments

• Highly organized with strong attention to detail

• Proficiency in QuickBooks and Microsoft Excel

• Experience in real estate, private investment, or EB-5-related accounting preferred

Ideal Candidate Traits

• Dependable and detail-oriented

• Comfortable managing multiple priorities and deadlines

• Strong communication and organizational skills

• Ability to maintain confidentiality and professionalism

• Team-oriented with a willingness to support a growing organization