Transaction Coordinator

SUMMARY OF RESPONSIBILITIES

The Transaction Coordinator will facilitate property closings across multiple markets, working in partnership with external companies such as Title and transaction management partners in addition to internal departments such as Legal, Treasury, Construction, and the broader Acquisitions team to ensure collection of proper documentation for file compliance, receipt of monies due/payable, and resolution of any issues that arise for successful, timely completion of all property transactions.

ESSENTIAL DUTIES

• Develop a strong understanding of FirstKey Homes culture, goals, and initiatives
• Develop a strong understanding of FirstKey Homes business operations of property acquisitions and dispositions
• Develop and maintain positive working relationships with all internal and external partners
• Act as liaison between the company and the title company in the transaction
• Manage end-to-end process for all properties under contract (purchase and sale); duties to include financial and legal matters, date management, and collection of all required transaction-related documents
• Document all Earnest Money Deposits (EMD) requests and receipts
• Update purchase records regarding date changes (EMD, Due Diligence, or Close of Escrow), purchase price adjustments, and all other amendments associated with the transaction
• Review purchase and sale contracts for completeness, accuracy, and adherence to terms, including present information that is incorrect as well as obtaining missing documentation
• Review closing packages and proactively manage all activities to ensure timely close on the designated closing date
• Review covenants, conditions, and restrictions (CC&R) and other HOA documents for potential rental restrictions
• Request and document confirmations for Purchase Funding (PF) wire payments. Responsible for making sure funding has taken place and closing out file.
• Complete closing checklist and provide disbursement approval for closing and request purchase funding
• Coordinate closing activities with internal departments and external Local Operators and Title Companies
• Coordinate and ensure the timely closing of the transaction
• Operate across multiple platforms to monitor all transactions within scope of duty, resolving issues as they arise
• This brief summary is not an all-inclusive description of job duties. Other job duties and responsibilities may also be assigned by the incumbent’s manager at any time based upon Company need

To perform this job successfully, an individual must be able to perform each essential duty described. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORKING CONDITIONS

• Primarily working indoors; Hybrid work environment – comfortable working in the office and part remotely
• Comfortable working in online dashboards to streamline and manage closings
• May sit for several hours at a time
• Prolonged exposure to computer screens
• Repetitive use of hands to operate computers, printers, and copiers

REQUIRED EDUCATION AND EXPERIENCE

• High School Diploma or equivalent
• Minimum 2 years working in residential real estate, mortgage processing/closing, or similar work experience in the real estate industry
• Experience processing/reviewing mortgage and/or title documents
• Must be an appointed Notary Public
• Detailed oriented and can juggle multiple priorities
• Understand the importance of transaction deadlines and work diligently to ensure transactions close on time
• Experience with a CRM (e.g. Salesforce) and/or property management (e.g. Yardi) software

PREFERRED EDUCATION AND EXPERIENCE

• Bachelor’s degree in Real Estate, Business, Finance or similar degree
• Experience working in title, real estate, property and/or asset management, or similar industry
• Experience working in a fast pace, high growth company

REQUIRED KNOWLEDGE

• Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures
• Real Property Closing Procedures: Fundamental understanding of transaction management, title and escrow, file compliance, etc

REQUIRED SKILLS

• Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
• Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
• Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action
• Time Management: Managing one's own time and the time of others
• Writing: Communicating effectively in writing as appropriate for the needs of the audience
• Speaking: Talking to others to convey information effectively
• Flexibility: Fast pace and high growth require comfort with change

WORK STYLES & BEHAVIORS

• Tenacity: Inherent, relentless drive to produce exceptional results
• Grittiness: Shows resolve in face of setbacks, willingly accepts challenging assignments, strength of character
• Highly Detail-Oriented: Job requires being careful about detail and thorough in completing work tasks
• Highly Dependable: Job requires being reliable, responsible, and dependable, and fulfilling obligations
• Cooperation: Job requires being pleasant with others on the job and displaying a good-natured, cooperative attitude
• Adaptability/Flexibility: Job requires being open to change (positive or negative) and to considerable variety in the workplace

FirstKey Homes is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, veteran status, genetic information or any other legally protected classification or status.

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