What are the responsibilities and job description for the Accounts Payable Specialist position at FirstDay Foundation?
It's a great feeling to work for a company that does so much good for others around the world! Academic Req: College courses in accounting are preferred. Certifications: N/A Work experience: Five or more years of accounts payable experience or general accounting experience. Critical Action Items & Measurable Deliverables: 1. Validating and posting of invoices daily. 2. Ensure approvals are completed prior to generating a payment. 3. Ensure proper supporting documentation is attached to requisition or invoice prior to generating a payment. 4. Verify the accuracy of vendor invoices and confirm correct general ledger codes are used 5. Comparing purchase orders, prices, terms of payment and other charges 6. Review the description of the good or service purchased on the requisition. 7. Apply credit memos as needed from vendor invoices or request payment for credits. 8. Generate payment to vendors on a routine schedule. 9. Completes AP reclasses/adjustments in a timely manner. 10. As needed, add and update vendors and employees to the accounting system, proofing for accuracy. 11. Preparing of reports such as outstanding invoice reports, vendor reports, payment reports. 12. Interacts and resolves problems with vendors and employee reimbursement. 13. Develop and maintain a filing system for financial information records and documents to ensure easily available information. 14. Assist with audit requests, as needed. 15. Assist with departmental projects, as needed. 16. Provide guidance and additional training to programs as gaps are identified. Other Responsibilities: 1. Work collaboratively with other team staff members, vendor and program administrators. 2. Reconciling vendor statements by verifying paid and researching past due invoices. 3. Assist with the annual preparation for gathering vendor Form 1099 for assigned Programs. 4. Contribute to the continuous improvement of the payment process by identifying opportunities to streamline process and maximize efficiencies. Requirements: 1. Thorough knowledge of accounts payables procedures to include understating invoices, chart of expense accounts and various form of payment remittance. 2. High attention to detail. 3. Manage hundreds of accounts payable invoices for separate entities and vendors. 4. Must be able to set priorities, organize and accomplish tasks within scheduled times. 5. Ability to work independently and with a team in a fast-paced and high-volume work environment with emphasis on accuracy and timeliness. 6. Must be able to multi-task and have a positive and great work ethic, perform as a team player, provide support to accounts payable staff as requested. 7. Strong organizational, problem solving, research, investigation of vendor payments and analytical skills, as well as excellent interpersonal, communicative skill and 10 key knowledge. 8. Participate in scheduled meetings, team decisions and operations. 9. Adhere to scheduled hours pertaining to position, remain available for on-call scheduling, and work evenings, weekends and holidays as needed, requested or deemed appropriate by immediate supervisor. English (United States) If you like to work with people that believe they can make a difference in the world, this is the company for you! EEO Statement In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. #LI-Accounting / Auditing #LI-Associate #LI-Full-time FirstDay Foundation is a charitable foundation created to provide philanthropic grants, management and governance services to nonprofit organizations doing good work in local communities and across the globe. Our goal is to elevate and enhance the work nonprofits are doing to serve children, families and communities in need. Making good, greater. EEO Statement In accordance with Title VII of the Civil Rights Act of 1964 and other applicable federal and state laws (e.g., the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA), it is our policy to provide equal employment opportunity and treat all employees equally regardless of race, religion, national origin, color, sex, or any other classification made unlawful or prohibited by federal, state and/or local laws, such as age, citizenship status, veteran or military status, or disability. This policy applies to all terms and conditions of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.
