Fleet Manager

A FirstCall Mechanical Company 

FLEET MANAGER

Location:  Austin, Texas

WHO IS FIRSTCALL MECHANICAL?

FirstCall Mechanical is a leading provider of commercial and industrial HVAC, building controls, electrical, and plumbing services. FirstCall serves a wide array of facility and customer types, including distribution centers, industrial plants, universities, airports, healthcare facilities, self-storage units, and more. With more than 800 employees across Ohio, New York, Massachusetts, Virginia, Tennessee, North Carolina, South Carolina, Georgia, Florida, and Texas, FirstCall is committed to building durable partnerships with our employees and our customers. The company is actively expanding its operations nationwide and partnering with organizations that share its dedication to quality and customer satisfaction.

FirstCall Mechanical not only partners with companies to nurture growth in the market, but also provides equal focus on employee growth and development as well.  We believe when YOU succeed, we all succeed, so we strive to be the first call for talented team members who want a career, not just a job.

BENEFITS OVERVIEW

FirstCall Mechanical values our employees' well-being, growth, and success! Employees are offered a robust benefits package, including: 

• Competitive Weekly Pay
• Comprehensive Healthcare Coverage - Medical, Dental, Vision, Free Telehealth More
• Financial Resources - 401(k) Retirement Savings Plan with a 5% match, Life Insurance, Short & Long-Term Disability
• Time-Off & Holidays - Up to 4 weeks of Paid Off, 9 Paid Holidays Veterans Day for Veterans
• Career Growth & Development- Company-sponsored education and career advancement programs like the FirstCall Academy, the Learning & Education Assistance Program (LEAP), and the FirstCall Progression Program
• Generous Referral Bonus of $2,500 per referral
• Role-Specific Perks - Company vehicle or allowance, mobile phone or phone allowance, uniforms, and work boot and pants allowances

POSITION OVERVIEW 

We are currently seeking an experienced Fleet Manager. The Fleet Manager oversees the company’s fleet lifecycle, ensuring optimal utilization, safety, cost control, and compliance. This role manages all aspects of fleet operations, including procurement, maintenance, fuel programs, telematics, and driver safety for commercial vans, trucks, and specialty equipment used in commercial/industrial HVAC service and installation. 

JOB RESPONSIBILITIES 

• Plan and execute vehicle lifecycle management, including acquisition, replacement, and disposal
• Align fleet capacity with workforce and project demands across multiple regions or branches
• Oversee preventive maintenance schedules, inspections, and repairs for all vehicles to ensure maximum vehicle availability and use
• Manage relationships with service vendors and leasing company as well as vehicle insurance company
• Ensure fleet complies with federal, state, and local DOT regulations and company safety standards
• Maintain up-to-date records for registrations, licensing, permits, and insurance
• Develop and enforce driver safety policies and participate in accident/incident investigations
• Identify opportunities to reduce expenses on fuel, maintenance, and leasing
• Manage telematics/GPS tracking systems to improve routing, driver behavior, and fuel efficiency
• Prepare reports on fleet KPIs such as utilization, downtime, cost per mile, and safety metrics; integrate fleet management software and dashboards for real-time analytics
• Work closely with Operations, Dispatch, and Field Management to align fleet logistics with operational needs
• Other fleet management responsibilities as needed. 

ACCOUNTABILITIES 

• Fleet Operations Oversight – Ensure all company vehicles are maintained, operated, and utilized efficiently
• Vehicle Maintenance & Compliance – Oversee preventive maintenance schedules and ensure vehicles meet all DOT, OSHA, and other applicable compliance requirements
• Team Leadership & Training

ORGANIZATIONAL ALIGNMENT  

• This position reports to the CFO and is an individual contributor role.
• The Fleet Manager will work closely with the Safety Team and align closely with field management. 

QUALIFICATIONS 

• At least 5-7 years of experience managing commercial vehicle fleets, preferably in HVAC, construction, or mechanical service industries
• Bachelor’s degree in Business Administration, Logistics, or related field, preferred
• Strong knowledge of DOT regulations, vehicle maintenance, and fleet safety programs
• Proven ability to manage budgets, vendor contracts, and KPIs for large fleets (1,000 assets)
• Experience managing fleet management software (e.g., Geotab, Fleetio, Verizon Connect)
• Background in scaling fleets across multi-state operations including acquiring and off-boarding assets
• Experience with Enterprise fleet management a plus
• Ability to travel to occasionally, as needed 

BEHAVIORAL PROFILE

• Strong attention to detail 
• Effective communication skills and ability to develop quick rapport 
• Analytical, problem solver 
• Ability to work cross functionally with high success 
• Decision maker, results oriented 
• Effective negotiation skills 

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.