What are the responsibilities and job description for the Executive Administrative Assistant position at First Weber Realtors?
Job Overview
We are seeking a dynamic and highly organized Executive Administrative Assistant to join a high produciing top sales team. This pivotal role provides comprehensive administrative support to leaders of a top team. Ensuring smooth daily operations and efficient management of their schedules. The ideal candidate will bring energy, precision, and a proactive attitude to managing complex calendars, coordinating projects, and handling sensitive information with professionalism. If you thrive in a fast-paced environment and excel at multitasking with a positive outlook, this opportunity is perfect for you!
Duties
- Manage and maintain executive calendars using tools like Microsoft Outlook Calendar, scheduling meetings, appointments, and dates and deadlines.
- Provide high-level administrative support including drafting correspondence, proofreading documents, transcribing meetings, and preparing reports.
- Coordinate projects by tracking deadlines, organizing files, and ensuring timely completion of tasks.
- Handle all aspects of office management such as filing, data entry, maintainioffice supplies, and overseeing operations to create an organized work environment.
- Assist with coordinationg closing details, with vendors and clients, photo shoots etc.
- Facilitate document signing processes through platforms like DocuSign while ensuring confidentiality of sensitive information.
- Provide exceptional customer service by addressing inquiries promptly and professionally both in person and via phone or email.
Qualifications
- Proven experience as an executive administrative assistant or in a similar office management role with strong organizational skills.
- Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), CMA and CRM and data entry.
- Excellent typing speed combined with transcription and proofreading skills to produce accurate documents swiftly.
- Experience with project coordination and event planning to manage multiple priorities effectively.
- Strong communication skills including phone etiquette and customer service experience to foster positive interaction
- .Join us as an Executive Administrative Assistant where your energy fuels our success! Bring your expertise in office management, project coordination, and executive support to help us achieve our goals while advancing your career in a vibrant professional setting!
Pay: From $55,000.00 per year
Benefits:
- Flexible schedule
Work Location: In person
Salary : $55,000