What are the responsibilities and job description for the Human Resources Coordinator position at First Supply LLC?
The HR Coordinator will support the HR team in day-to-day HR functions to ensure the smooth and efficient operations of the department and provide best-in-class customer service.
Responsibilities
About First Supply
First Supply® is a leading main channel wholesale distributor, providing industrial customers and building contractors with an extensive line of products and services. We offer a wide range of manufacturer product lines across the plumbing, heating, air conditioning, builder, waterworks, pump/well & septic, industrial, and municipal markets. Headquartered in Madison, Wisconsin, First Supply has more than 700 employees across 29 operating facilities serving Wisconsin, Minnesota, Iowa, Illinois, and Michigan.
First Supply also owns and operates 18 Kitchen & Bath Stores across five Midwestern states under the Gerhard's Kitchen, Bath & Lighting and KOHLER® Signature Store by First Supply brands. Gerhard's is the largest, most versatile kitchen and bath store in the Upper Midwest, offering a wide variety of styles—from contemporary to traditional—along with unmatched service. The KOHLER Signature Stores are immersive kitchen and bath showrooms that provide a distinguished experience where designers and homeowners can get hands-on with hundreds of exclusive KOHLER products.
With a 128-year legacy and a people-first culture, First Supply is committed to building a workplace where employees feel valued, supported, and inspired to grow their careers. That commitment has earned national recognition, including a spot on USA Today’s 2024 Top Workplaces in the USA, as well as honors as a Woman-Led Top Workplace and an Industry Top Workplace for Distribution.
First Supply LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Responsibilities
- Handle day-to-day HR data transactions for timely submissions including promotions/transfers, terminations, compensation changes
- Responsible for managing pre-employment process
- Develop employee communications regarding HR-related programs and policies
- Responsible for report generation on an ongoing as well as ad hoc basis to include termination and new hire reports, time to fill, turnover, etc.
- Provide first-level response to HR requests through the shared department e-mail box and by phone
- Research questions as requested
- Code and process invoices
- Initiative coordination including onboarding, performance management tracking, electronic expense reporting
- Assist with bi-weekly payroll processing tasks
- Assists in researching and processing confidential information and documents, such as personnel records, reports and statistical information
- Maintains Human Resources files including payroll documents, I-9 forms, new hire paperwork, termination files, labor law posters and other related documents
- Assists with benefit eligibility and billing for employees
- Assists in the compliance with federal and state laws, including OSHA, EEO-1, FMLA, etc.
- Other duties/responsibilities as assigned by the Payroll & Benefits Manager
- 1–3 years of experience in human resources or administrative support, or a recent college graduate with a focus in human resources
- Maintains confidentiality and uses good judgment when handling sensitive information
- Exceptional customer service and organizational skills with the ability to meet daily, weekly and monthly deadlines
- Must exhibit a strong attention to detail and problem solving skills
- Skilled in using technology to efficiently manage and improve high-volume processes
- High degree of proficiency in MS Office Suite, Outlook and Internet applications
- Ability to work in a fast-paced environment
- Ability to quickly reprioritize daily tasks based on changing business needs
- Prioritize multiple work requests
- Maintain a positive and upbeat attitude in high work volume situations
- Ability to work successfully in a team-oriented environment, yet also able to accomplish tasks and responsibilities while working alone with little supervision
- Applies critical thinking to effectively interpret and implement instructions across multiple formats
About First Supply
First Supply® is a leading main channel wholesale distributor, providing industrial customers and building contractors with an extensive line of products and services. We offer a wide range of manufacturer product lines across the plumbing, heating, air conditioning, builder, waterworks, pump/well & septic, industrial, and municipal markets. Headquartered in Madison, Wisconsin, First Supply has more than 700 employees across 29 operating facilities serving Wisconsin, Minnesota, Iowa, Illinois, and Michigan.
First Supply also owns and operates 18 Kitchen & Bath Stores across five Midwestern states under the Gerhard's Kitchen, Bath & Lighting and KOHLER® Signature Store by First Supply brands. Gerhard's is the largest, most versatile kitchen and bath store in the Upper Midwest, offering a wide variety of styles—from contemporary to traditional—along with unmatched service. The KOHLER Signature Stores are immersive kitchen and bath showrooms that provide a distinguished experience where designers and homeowners can get hands-on with hundreds of exclusive KOHLER products.
With a 128-year legacy and a people-first culture, First Supply is committed to building a workplace where employees feel valued, supported, and inspired to grow their careers. That commitment has earned national recognition, including a spot on USA Today’s 2024 Top Workplaces in the USA, as well as honors as a Woman-Led Top Workplace and an Industry Top Workplace for Distribution.
First Supply LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.