Fiduciary Tax Officer

First State Trust Company is seeking a Fiduciary Tax Officer to provide exceptional tax support for Personal Trust clients. Reporting directly to the Fiduciary Tax Director, this position will support a broad range of fiduciary tax department processes and procedures, including tax return review and coordination, notice resolution, account-level tax setup, document collection, filing and tax payment coordination, and communication with internal and external parties. The Fiduciary Tax Officer will work closely with clients, trust officers, financial advisors, investment managers, attorneys, accountants, outside tax preparers, and other service providers. This position is not responsible for the preparation of tax returns.

First State Trust Company (“FSTC”) is a Delaware chartered trust company in Wilmington, Delaware, with an office in Palm Beach, Florida. Since 1982, FSTC has been providing corporate trust, custody, and administration services to trust clients. Formerly known as Citi Institutional Trust Company and dating back to its roots as E.F. Hutton Trust Company, FSTC has concentrated its focus on strategic alliances with world-class financial service firms. Our strategic alliances allow clients to take advantage of FSTC’s independent professional trust administration services, combined with the investment management services of their chosen provider.

Responsibilities

• Receive, research, and respond to notices and correspondence from the IRS and various state taxing authorities.
• Serve as a liaison between personal trust team members and outside tax preparers, including the company’s primary tax vendor and other outside tax preparers or firms.
• Ensure proper coding and setup of new accounts for tax purposes, as assigned.
• Use web-based systems and coordinate with outside parties to obtain financial documents, tax forms, and other tax-related information at a high volume.
• Work with the Fiduciary Tax Director to ensure fiduciary tax returns, tax forms, estimates, extensions, and tax payments are timely and accurately filed with the appropriate taxing authorities.
• Work with trust officers, trust operations, and tax preparers to maintain, reconcile, and research transactions, tax coding, and account-level issues as they arise.
• Receive, review, organize, and coordinate filing of fiduciary income tax returns prepared by various tax preparers. Includes review of forms 1041, 990/990PF, and 5227.
• Assist the Fiduciary Tax Director with projects, communications, data review, and process improvements related to tax department procedures.
• Assist with and participate in beneficiary and client meetings as needed.
• Maintain accurate, complete, and well-organized tax records and files.

Qualifications

• Bachelor’s degree required; degree in accounting, finance, business, or a related field preferred.
• 2–5 years of fiduciary/trust tax experience and/or tax experience working with high-net-worth individuals, families, trusts, estates, private foundations, or family offices.
• Experience in an internal tax department of a trust company, bank trust department, family office, or similar high-volume fiduciary tax environment strongly preferred.
• Experience with OneSource Trust Tax a plus, but not required.
• Exceptional verbal and written communication skills, including the ability to communicate effectively with trust officers, tax preparers, beneficiaries, clients, and taxing authorities.
• Strong organizational skills and attention to detail.
• CPA, EA, or other tax credential a plus.
• Ability to manage multiple assignments, prioritize competing deadlines, and work accurately in a fast-paced environment.
• Strong computer skills including Microsoft Word, Outlook, and Excel.
• Relevant administrative, trust administration, or trust operations experience a plus.
• Self-starter with the ability to work independently, proactively identify issues, and follow through to resolution.