Whole Family Approach Project Manager

· TITLE: Whole Project Family Manager

· POSITION LEVEL: Management

· CONTACTUAL POSITION

· SUPERVISOR: Executive Director

· BASE LOCATION: Sussex County

· POSITION STATUS: Non-exempt position

POSITION SUMMARY:

The Project Manager is responsible for ensuring the successful implementation, compliance, and performance of the organization’s grant-funded Whole Family Approach programs. This position serves as the central coordinator across departments to monitor grant deliverables, reporting requirements, timelines, and performance measures while supporting program staff in achieving grant objectives.

Working collaboratively with program leadership, finance, and executive leadership, this position ensures the organization remains compliant with federal, state, local, and private funding requirements while proactively identifying risks and implementing solutions before issues affect funding or program outcomes.

This position does not directly manage individual grant-funded programs but is responsible for monitoring organizational performance across the agency’s grant portfolio and ensuring accountability for grant implementation.

MINIMUM QUALIFICATIONS:

Required

· Bachelor’s degree in public administration, Business Administration, Nonprofit Management, Social Services, or related field.

· Minimum five years of experience managing or monitoring grant-funded programs.

· Experience with federal, state, or foundation grant compliance.

· Strong project coordination and organizational skills.

· Excellent written and verbal communication skills.

· Advanced proficiency with Microsoft Excel and Microsoft Office.

· Experience analyzing data and preparing reports.

· Ability to manage multiple priorities and deadlines simultaneously.

Preferred

· Master’s degree in a related field.

· Experience working in a Community Action Agency or other multi-program nonprofit.

· Experience with federal funding such as CSBG, HUD, DOE, HHS, LIHEAP, AmeriCorps, or Workforce grants.

· Experience with performance management systems and dashboards.

Knowledge, Skills & Abilities

· Strong understanding of grant compliance and administrative requirements

· Exceptional organizational and time management skills

· Excellent analytical and problem-solving abilities

· Ability to influence and coordinate without direct supervisory authority

· Strong attention to detail

· Ability to interpret grant regulations and funding requirements

· Excellent relationship-building skills

· High level of integrity and discretion

· Ability to communicate effectively with staff at all organizational levels

Performance Measures

Success in this position will be measured by:

· 100% of required grant reports submitted by deadline

· Minimal or no grant compliance findings

· Timely completion of grant deliverables across departments

· Accurate executive performance dashboards

· Successful monitoring visits and audits

· Reduction in overdue grant tasks

· Improved coordination between departments

· Increased consistency in grant documentation and reporting

Essential Duties & Responsibilities

Grant Compliance

• Monitor compliance with all grant agreements, contracts, and funding requirements for the Whole Family Approach project.
• Develop and maintain organization-wide grant compliance calendars.
• Ensure all required reports are submitted accurately and on time.
• Review grant documentation for completeness and compliance.
• Coordinate responses to monitoring visits, audits, and funder requests.
• Maintain centralized grant files and supporting documentation.

Performance Management

• Track grant deliverables, milestones, and performance outcomes across all departments.
• Develop/utilize dashboards and performance reports for executive leadership.
• Monitor progress toward grant objectives and identify areas of concern.
• Work with department leaders to develop corrective action plans when performance falls behind schedule.
• Ensure required performance data is collected, validated, and reported accurately.

Cross Department Coordination

• Serve as the central point of coordination for agency-wide grant implementation.
• Facilitate regular Monthly grant performance meetings with program leadership.
• Coordinate information sharing between programs, finance, data, and executive leadership.
• Monitor interdepartmental responsibilities to ensure deliverables are completed on schedule.
• Identify operational challenges that may impact grant performance and recommend solutions.

Reporting & Documentation

• Coordinate preparation of programmatic reports for funders.
• Track reporting deadlines and reporting status.
• Assist departments in compiling required data and supporting documentation.
• Ensure reporting is consistent, accurate, and aligned with grant requirements.
• Maintain historical records of grant performance and compliance activities.

Risk Management

• Identify compliance risks before they become findings.
• Monitor spending timelines alongside program implementation.
• Escalate significant compliance or performance concerns to executive leadership.
• Recommend process improvements to strengthen organizational compliance.
• Support development of corrective action plans when necessary.

Continuous Improvement

• Develop and improve grant management systems, policies, and standard operating procedures.
• Train staff on grant compliance with expectations and reporting requirements.
• Recommend technology and workflow improvements to increase organizational efficiency.
• Promote consistency and best practices across all grant-funded programs.

Pay: From $75,000.00 per year

Work Location: In person

Salary : $75,000