AR AP Clerk

About First Star Safety: 

First Star Safety is a woman-owned business, founded in 2006 and fulfills the construction, traffic and other safety related needs of the Tri-State area and beyond.  

First Star Safety, LLC strives to provide our clients with the highest quality products, delivered with superior service, all at a fair and competitive price. You’ll see examples of First Star Safety’s work in virtually every corner of our community. Our equipment can be found on roadways, highways, bridges, construction sites, and events like the Flying Pig Marathon, NASCAR races and other events at the Kentucky Speedway, FC Cincinnati, local community festivals, farmers markets and fairs. From rooftops to roadways, First Star Safety is everywhere, working to keep you safe. When you think of orange barrels and cones, think of First Star Safety for these products and so much more. 

Position Overview:

We are seeking a detail-oriented and dependable Accounts Receivable / Accounts Payable Clerk to support the day-to-day financial operations of our business. This role is 100% on site and is heavily focused on managing AR and AP processes, ensuring timely billing, accurate payments, and well-organized financial records in a fast-paced construction environment.

This position will work closely with accounting, billing, and project management teams to support cash flow, maintain accurate financial documentation, and ensure all transactions are processed efficiently and in alignment with company standards. While this role may assist with operational and administrative tasks as needed, the primary responsibility is supporting core accounting functions related to receivables and payables.

Key Responsibilities (include but are not limited to):

Accounts Receivable (Primary Focus)

• Assist with invoice preparation, review, and distribution to clients
• Track outstanding invoices and support collections efforts
• Maintain accurate AR aging reports and follow up on past due balances
• Partner with billing and project teams to ensure invoices are accurate and supported by proper documentation
• Apply payments and maintain clear, organized records of customer accounts

Accounts Payable (Primary Focus)

• Review, code, and enter vendor invoices accurately and timely
• Match invoices to purchase orders and supporting documentation
• Assist with payment processing, including checks and electronic payments
• Maintain vendor files and ensure proper documentation is on file
• Reconcile vendor statements and resolve discrepancies

Accounting & Documentation Support

• Collect, track, and reconcile American Express receipts and statements
• Maintain organized digital and physical filing systems for invoices, payments, and financial records
• Support job costing and project-based financial tracking efforts
• Assist with preparation of certified payroll documentation and audit support
• Partner with accounting and billing teams to ensure timely and accurate financial processing

Project & Operational Support (Secondary)

• Support billing documentation needs as projects progress
• Assist with data entry and system updates within accounting and project management systems
• Support process improvements and standardization across accounting workflows

What We’re Looking For:

• Prior experience in accounts receivable, accounts payable, or accounting support required
• Experience in construction or project-based environments preferred
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities in a deadline-driven environment
• Strong communication skills and ability to work cross-functionally
• Proficiency in Microsoft Office (especially Excel, Outlook, and SharePoint)
• Dependable attendance and strong work ethic

Abilities:

• Possess all auditory, speaking, and communication capabilities
• Physical requirements include sitting, standing, walking, bending, twisting, climbing, pushing, pulling, and lifting up to 25 lbs., as well as seeing and reading