What are the responsibilities and job description for the Executive Assistant position at First Sentinel Bank?
Job Summary:
Provide high-level administrative support to the President/CEO, Human Resources, Financial Services, and Chief Credit Officer by handling informational requests, as well as performing routine administrative functions.
Duties/Responsibilities:
- Complete daily tasks assigned by President/CEO, Human Resources, Financial Services, and/or Chief Credit Officer.
- Prepare reports, memos, letters, financial statements, and other documents.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Answer phone calls and direct calls to appropriate parties.
- Prepare agendas and arrangements for committee, board, or other meetings.
- Coordinate and direct office services, such as records, departmental finances, budget preparation, and personnel issues, to aid executives.
- Participate in developing multiple department goals, objectives, and systems.
- Assists Human Resources Director with establishing and maintaining personnel records and reporting.
- Assist Human Resources Director with payroll processes, procedures, and proper recordkeeping.
- Assist Financial Advisor with day-to-day activities to help meet financial goals.
- Assist Financial Advisor by contacting clients to discover changes in financial status.
- Safeguard propriety information, financial records, and employee/client sensitive information.
- Participate in outside training for Cambridge personal securities.
KSAs (Knowledge, Skills, Abilities):
- Ability to effectively communicate across a variety of audiences.
- Advanced proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
- Exceptional customer service skills.
- Excellent project management capabilities.
- Advanced leadership skills.
- Keen analytical skills.
- Ability to conduct thorough research and communicate summarized results when requested.
- Able to work and act independently.
- Creative ability to develop new products and solutions to address changing customer needs.
- Superior sales and presentation skills.
- Ability to use sound judgement and exercise comprehensive decision-making skills.
- Comprehensive knowledge of HR principles and competencies.
Additional Requirements (Education, Experience):
- Associate’s degree in business administration or other related fields is preferred.
- Extensive professional experience in finance, business, or other related fields.
- Proven progressive experience in leadership roles.
- Must be able to travel between branches and for training or other business-related matters.
- Must be willing to participate in background check, fingerprint scans, credit check, and DMV scan to assist with securities professional.
Salary : $40,000 - $47,500