What are the responsibilities and job description for the Administrative Assistant position at First Presbyterian Church of Hollidaysburg?
Purpose:
· To provide administrative services to both the pastor and congregation.
· Monitor financial activities with regards to investments, current expenses, and account balances.
Accountability: Accountable to the Pastor as head of staff. When there is no pastor in residence, to the clerk of session and the session.
Responsibilities:
1. Monitor financial activities with regards to investments, current expenses, and account balances.
2. Receive and deposit all monies, including the counting and recording of all offerings.
3. Pay all budgeted expense items without prior Session approval, invoice expenses submitted by authorized persons, and non-budgeted expense items upon session approval.
4. Keep proper financial records that can be reviewed by the church treasurer.
5. Provide a financial report to the session at their regularly scheduled meetings.
6. Submit a review of all financial records to the session by its regularly scheduled meeting in March.
7. Maintain proper payroll records. When due, remit all federal, state, and local taxes.
8. Provide regular and annual reports to the members of the congregation with regards to the status of their giving.
9. Provide administrative support to the pastor including typing, filing, routine correspondence.
10. Serve as a public relations person in response to phone calls, emails etc.
11. Maintain the church calendar and permanent records.
12. Order all office supplies and securing maintenance of office equipment.
13. Oversee the production of church bulletins, and when necessary, facilitate communication with pulpit supply.
14. Produce and send the church newsletter.
15. Perform other tasks as requested by the pastor or session.
Schedule: This is a part-time position (15-20 hours/week). Regular office hours at the church will be maintained as approved by session in conjunction with the pastor.
Holidays: Paid holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas. If holiday occurs on the weekend the following Monday will be a paid holiday.
Vacation: The church will provide one week’s vacation (20 paid hours) per year after one year of service. After completing two years of service, this will increase to two weeks (40 hours) of paid vacation.
Personal Days: Two personal days (14 hours total)
Contact person: When there is no pastor in residence, the Clerk of Session is the main contact person.
Pay: $25,000.00 - $29,000.00 per year
Benefits:
- Paid time off
Work Location: In person
Salary : $25,000 - $29,000