Senior Project Administrator

A Day in the Life of a Senior Project Administrator

Are you a master of organization who thrives in a fast-paced environment? As a Sr. Project Administrator, you'll be at the heart of our project teams, ensuring everything runs like clockwork. From keeping documentation precise and up to date to tracking progress and providing timely updates to stakeholders, your work ensures our projects succeed from start to finish.

In this role, you'll seamlessly balance managing files, updating timelines, and supporting audits and billing, all while serving as a trusted point of contact for internal and external partners. When challenges arise, you're the confident problem-solver who steps in to manage escalations and keep projects on track. Every task you handle, every interaction you lead, makes a measurable impact on team success. If you're a detail-oriented communicator who thrives behind the scenes and loves making things happen, this is your chance to shine.

Responsibilities

• Compile and manage field data, reports, timesheets, and materials
• Maintain accurate job files and update company systems
• Coordinate with vendors, contractors, and internal teams on invoicing and project details
• Audit paperwork, reconcile costs, and prepare client invoices
• Handle A/R tasks, including collections, check coding, and credit memos
• Assign team losses and manage 2nd-tier escalations
• Conduct file audits to ensure compliance
  
  

Experience & Education

• 3 or more years in Project administration in the restoration/construction industry
• 1 or more years of experience with time/material software
• High school diploma/GED or equivalent work experience
• Bachelor's degree, preferred
• Ability to travel, preferred
  
  

First Onsite provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

First Onsite (and its Companies) participates in E-Verify. We will provide the U.S. Social Security Administration (SSA) and, if necessary, the U.S. Department of Homeland Security (DHS) with information from each new employer's Form I-9 to confirm work authorization.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Third party resume submissions are not accepted. Any resume submitted will be considered the property of THE COMPANY, and THE COMPANY will not be held liable to pay a placement fee.

Subject to Federal, State and Local laws, regulations and/or ordinances, applicant must be able to pass Background Check and Pre-employment Drug Screen.

Job Posted by ApplicantPro