Special Assets Coordinator

At First Mid, base salary is one component of our Total Rewards program. Exact compensation is determined by factors such as (but not limited to) education, skills, internal equity, and experience. This position offers additional compensation in the form of discretionary short-term incentives (i.e. bonus, incentives, and/or commission). Benefits for this role include comprehensive healthcare, well-being benefits, paid family leave as well as generous paid time off. Total Rewards also include banking perks, tuition reimbursement, an Employee Stock Purchase Plan, and a 401K plan with company match. Incentives and benefits are subject to eligibility requirements.

The Special Assets Coordinator provides operational, administrative, and technical support for the Bank's special assets function. The position is responsible for coordinating bankruptcy administration, OREO activities, repossession processing, charge-off and recovery maintenance, legal documentation, regulatory tracking, reporting, and core system maintenance. The role serves as a key resource supporting the management and resolution of criticized and classified assets while ensuring compliance with Bank policies, regulatory requirements, and legal obligations.

Responsibilities include, but are not limited to:

• Coordinate legal and recovery-related activities for distressed assets, including demand letters, rights-to-cure notices, payoff statements, bankruptcy administration, repossessions, foreclosure support, and related documentation.
• Execute accurate and timely core system maintenance for substandard credits including but not limited to move to OREO, repossession, accrual status, risk rating changes, officer reassignment, bankruptcy, charge offs, foreclosures and BHG post charge off disbursements and recoveries
• Coordinate shared Special Assets and bankruptcy email inbox communications and workflow management.
• Administer OREO portfolio operations, including utilities, insurance, tax payments, vendor management, property maintenance, and insurance reporting reconciliation.
• Intake of all Special Assets mail received in branches, maintains UPS labeling system and Pitney Bowes stamp system
• Coordinate Special Assets Committee activities, including downgrade tracking, attendance records, and meeting minutes.
• Create, update, and maintain Special Assets procedures and documentation.
• Process invoices for contractors, attorneys, and other third-party asset management vendors.
• Prepare and maintain assigned monthly and quarterly reports.
• Maintain electronic files through timely scanning and indexing in compliance with applicable guidelines.
• Review transactions and reports to ensure accuracy and completeness.
• Assist with audits by organizing and providing requested documentation.
• Identify opportunities to improve workflows, reporting processes, documentation standards, and operational efficiencies within the Special Assets function.
• Perform required job specific training and other duties as assigned.
  
  

Qualifications

Education/Experience:

• High school education or equivalent required. Associates degree preferred or specialized education/training normally acquired through two plus years of experience.
• 3 years banking or equivalent experience preferred.
  
  

Skills:

• Demonstrated proficiency in banking systems, loan origination software, reporting tools, document management systems, and AI-enabled tools supporting special assets administration and workflow management. Handle confidential information accurately, timely, and with a high level of attention to detail.
• Manage a high-volume workload consisting of multiple priorities and varying tasks.
• Maintain professional communication and strong interpersonal relationships with team members and internal and external customers.
• Develop and apply knowledge of internal policies, procedures, and state and federal regulations governing loan servicing compliance.
  
  

Total Rewards:

• Competitive health, dental & vision coverage with HSA match
• 401(k) with employer match Employee Stock Purchase Plan
• Generous PTO, paid holidays & parental leave
• Tuition reimbursement & performance-based bonuses
• Visit our Total Rewards page to see our full list of benefits
  
  

First Mid Bancshares, Inc., is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation, protected veteran status, or any other applicable federal or state-protected classification.