Office Coordinator (Part-time)

The Opportunity

Dedicated and service-oriented Office Coordinator with experience managing front desk operations, supporting advisors, and overseeing daily office administration. Skilled in coordinating office logistics, maintaining an organized and welcoming environment, and serving as a liaison between staff, clients, vendors, and building management. Provides administrative, clerical, and technology support to advisors, ensuring efficient operations and exceptional service standards. Recognized for strong organizational skills, attention to detail, and the ability to foster a professional and positive experience for employees, clients, and visitors while supporting the overall success of the organization.

This role is based in our Culver City office.

Compensation: $20/hour

Schedule: Tuesdays, Wednesdays, and Thursdays 9:00 AM–6:00 PM PST

Job Duties and Responsibilities

• Welcome all guests, advisors, and suppliers, in a professional manner.
• Answering, screening, and directing incoming phone calls.
• Maintain the general appearance, cleanliness, and organization of the office space.
• Order and manage office supplies, including replenishing inventory.
• Coordinate weekly outgoing and incoming FedEx mail, packages, and shipments as needed.
• Act as the main point of contact with building management, including coordinating responses to maintenance issues.
• Coordinate partner and supplier meetings, office visits, and advisor engagement activities by managing schedules, logistics, hospitality, communications, and contact databases.
• Support local advisors with clerical and administrative tasks, including document preparation, filing, data entry, appointment coordination, and client communications.
• Assist advisors with basic technology support, troubleshooting software, hardware, printers, and meeting technology to minimize workflow disruptions.
• Organize small office events, celebrations, and monthly birthday acknowledgments.
• Support execution of in-office engagement initiatives that contribute to a positive culture.

Skills, Knowledge, and Experience Required

• Prior experience in office coordination, administrative support, reception, or hospitality.
• Proficient in answering, screening, and directing calls professionally.
• Strong verbal and written skills for interacting with guests, advisors, and suppliers.
• Highly organized with strong attention to detail and follow-through.
• Provide basic IT support by troubleshooting software, hardware, printer, and meeting technology issues; perform accurate data entry; prepare, file, and manage documents efficiently.
• Ability to multitask in a fast-moving environment and work independently.
• Proficiency with office tools (email, spreadsheets, FedEx/UPS portals, etc.).
• Ability to lift and move office supplies, packages, or light equipment as needed.

NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties as negotiated to meet the ongoing needs of the organization