Payroll Specialist-Dallas Fort Worth, TX

Certerra provides technology-enabled testing, inspection, and certification services for new product development, engineering solutions to manage assets, and quality assurance for project delivery. Working in partnership, we help you bring code compliant products to market faster, move into construction with confidence, keep your projects moving forwards and extend the life of your infrastructure assets. With a nationwide office network and an expert team of over 1,000 people, we have the resources to deliver materially better outcomes, along with local knowledge that ensures the communities we serve are built to last.

Position Summary

The Payroll Specialist is responsible for supporting accurate and timely payroll processing across multiple companies and states within a fast-growing organization. This role ensures payroll compliance with federal, state, and local regulations while maintaining high standards of data accuracy, confidentiality, and customer service.

This is a non-exempt position eligible for overtime and requires strong attention to detail, organization, and the ability to manage multiple payroll cycles simultaneously.

Essential Duties and Responsibilities

• Process payroll for multiple entities across various states on weekly and bi-weekly payroll schedules.


• Review and audit employee timesheets for accuracy, completeness, overtime compliance, and proper approvals.


• Maintain employee payroll records including new hires, terminations, rate changes, and deductions.


• Ensure compliance with federal, state, and local payroll tax regulations and wage & hour laws.


• Assist with multi-state tax setup, withholding updates, and jurisdictional payroll requirements.


• Calculate and validate:

• Overtime and premium pay


• Garnishments and levies


• Benefit deductions


• 401(k) and retirement contributions


• Imputed income and taxable benefits

• Support payroll transitions related to acquisitions and onboarding of new companies.


• Research and resolve payroll discrepancies and employee inquiries in a timely manner.

• Reconcile payroll reports and assist with payroll audits.


• Partner with HR, Benefits, and Finance teams to ensure accurate employee data flow.


• Maintain payroll documentation and follow established SOPs and internal controls.


• Assist with year-end activities including W-2 preparation, audits, and reporting.

Required Qualifications

• 2 years of payroll processing experience (multi-state preferred).


• Working knowledge of payroll laws including FLSA wage and hour requirements.


• Experience processing payroll for multiple companies or EINs preferred.


• Strong proficiency in Microsoft Excel (sorting, filtering, basic formulas).


• Experience with payroll systems such as ADP Workforce Now, Paycom, or similar platforms.


• Strong organizational skills with the ability to meet strict deadlines.


• High level of accuracy and attention to detail.


• Ability to maintain confidentiality of sensitive payroll information.

Preferred Qualifications

• Experience supporting payroll during company acquisitions or system transitions.


• Knowledge of multi-state taxation and local payroll requirements.


• CPP or FPC certification (or willingness to pursue).

Education Requirements

• High School Diploma or equivalent

Work Environment

• Fast-paced, deadline-driven environment supporting a rapidly growing organization.


• Requires collaboration across Payroll, HR, Benefits, and Finance departments.


• Hybrid or office environment depending on business needs.

Dallas, Arlington, Grand Prairie, Keller, Mesquite, Irving, Allen Carrolton, Garland, Richardson, Euless



We are an Equal Opportunity Employer. This Company is dedicated to both the letter and the spirit of the equal opportunity employment laws. All applicants and all employees will be evaluated on the basis of their ability, competence, and performance of the essential functions of their positions. There will be no discrimination on the basis of race, sex, national origin, religion, age 40 and over, disability, sexual orientation, marital status, or any other classification which may be protected by federal, state, or local laws. In compliance with the Americans with Disabilities Act, we specifically offer equal opportunity for all employees or job applicants who may have a physical or mental disability. Such persons will be hired on the basis of their ability to perform the essential functions of the job in question. Likewise, their work will be evaluated on their performance of these essential functions. We will offer reasonable accommodation to individuals with disabilities, to the extent that Company resources allow without undue hardship. As part of our equal employment policy, there will be no wage differentials based on gender, between men and women employed in the same establishment, on jobs that require equal skill, effort, and responsibility, and which are performed under similar working conditions.