Facilities Manager

Facilities Manager & Physical Security Officer

Department:  Operations

Reports to:     SVP, Operations

Location:          Rochester (with travel between branch locations)

FLSA Status:    Exempt

Company Core Values:

·         Respect/Golden Rule

·         Commitment to Serve

·         Flexibility

·         Integrity

·         Have fun!

Job Summary:

Responsible for overseeing the maintenance, safety, security and operational integrity of all bank owned and leased properties across northern Indiana branch locations. 

Major Duties & Responsibilities:

·         Management, oversight, and facilitation of all building projects for both new and existing branches

·         Conduct routine visits to each branch location to ensure consistent appearance, safety and functionality

·         Respond promptly to facility related concerns/emergencies from branch managers

·         Manage and facilitate as appropriate all major facility contracts, maintenance plans, and expenses

·         Develop and manage preventative maintenance programs for (but not limited to) HVAC, Electrical, Plumbing, Roofing, and Parking Lots

·         Track, manage, and facilitate all large internal office equipment ordering including but not limited to chairs, file cabinets, desks, etc.

·         Establish and maintain relationships with local vendors; assist Branch Managers in finding vendors as needed

·         Oversea janitorial, landscaping, snow removal, pest control, HVAC, and general maintenance as appropriate

·         Assist with coordinating and developing capital projects and branch improvements.

Physical Security Officer

Job Summary:

The Physical Security Officer is designated as the person responsible for ensuring compliance with the Federal Reserve Board’s Regulation H, Subpart F, Section 208.61.  The Physical Security Officer will develop, subject to the approval of the Board of Directors, and administer a written physical security program for the Institution. 

The Physical Security Officer role is responsible for the development, improvement, and maintenance of the bank’s written physical security program in accordance with regulatory requirements and industry best practices and program reporting to bank management and the Board of Directors.

Major Duties & Responsibilities:

·         Regulatory compliance with physical security requirements.

·         The development, implementation, and maintenance of physical security components, practices, procedures, and training for the safety and protection of bank customers and employees.

·         Participate in continuing education regarding regulatory and industry best practices

·         Regularly tour bank offices to complete risk assessments, testing, and budgeting/planning to improve physical security (in accordance with regulatory guidance)

·         Lead and schedule bank office management to conduct regular security device testing

·         Coordinate successful external audit and regulatory physical security examinations

·         Vendor Management of security vendors (contracts, annual review of vendors for document shredding & storage, alarms, camera, recording devices, and etc.)

Knowledge, Skills & Abilities:

·         Strong understanding of building systems and maintenance practices

·         Knowledge of Indiana building codes and compliance standards

·         Strong interpersonal skills and the ability to work with branch leadership

·         Computer skills including but not limited to word, excel, and adobe

·         Ability to regularly travel to branch locations

·         Availability for occasional after-hours emergency response

Education & Experience:

·         High School Diploma or equivalent required.  College degree preferred.

This job description in no way should be construed as a contract for employment.  These job duties may be subject to change at any time due to reasonable accommodation or other reasons.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Company Conformance:

In the performance of respective tasks and duties, the employee is expected to successfully perform quality work within deadlines with or without supervision, interact professionally with other employees, customers and suppliers; work effectively as a team contributor on all assignments and work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

Physical/Work Environment:

In the performance of respective tasks and duties, the employee is expected to successfully perform the essential functions of the position.  Reasonable employee accommodations for physical or mental disabilities will be considered on a case-by-case basis.  While performing duties, the employee is required to sit, talk, hear, lift up to 20 pounds, and may be required to work evenings and/or weekends, attend remote meetings and/or travel.

Fair Lending & Bank Secrecy Act:

In the performance of respective tasks and duties, the employee is expected to maintain knowledge of and ensure compliance with Fair Lending, HMDA and Bank Secrecy Act regulations and all other regulatory, security and bank policies.

First Federal Savings Bank is an Equal Opportunity Employer

On January 3rd 1966, in the back of a grocery store, First Federal Savings Bank opened our doors. Dick Belcher, CEO and founder, along with the board, envisioned a bank where friends and neighbors would feel like family. Our focus on people has allowed us to grow to be more than just a bank. We have expanded to 6 branches all over Northern Indiana and are considered to be a leading mortgage lender in Indiana.

Our mission statement says it very well: First Federal’s mission is to serve our customers with the newest, competitively priced products delivered to them with state-of-the-art technology; to provide to all First Federal Family members a favorable working environment with reasonable compensation and benefits; and to treat all customers and First Federal Family members in the manner that all would like to be treated.”

To simplify our beliefs and culture into a phrase, Dick Belcher said it best when stating, “We don’t want to be the biggest bank, just the best.”