What are the responsibilities and job description for the Ag Division Administrator position at First Dakota National Bank?
Ag Division Administrator - Yankton
First Dakota National Bank is hiring a full-time Ag Division Administrator to join our Yankton team. This person will provide administrative support for the First Dakota Ag Banking Division leadership team. Prepare and executes funding of loan packages and documentation in accordance with established policies and guidelines. Hours typically include Monday-Friday 8:00-5:00.
Duties
- Composes and prepares confidential correspondence, reports, and other complex documents.
- Creates and maintains database and spreadsheet files.
- Acts as the key point-of-contact for the Ag Advisory Board.
- Directs preparation of records such as agenda, notices, minutes, and other important documentation.
- Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
- Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance.
- Manages supervisor's calendar and independently schedules appointments.
- Supports Ag Division President and Senior members of the Ag Division
- Assists in Ag marketing strategies and objectives.
- Assists in implementing Ag public relations materials and events.
- Performs lending assistant duties including but not limited to:
- Upload & fund new loans/complete new loan checklist
- Prepare loan setup sheets for new loans/renewals
- Pull Credit Bureau Reports, UCC filings, & Certificate of Good Standings
- Process Paid Loan Checklists
- Process loan advances
- Review & Process Insurance Declarations
- Receive/post payments
- Enter officer comments and update reports
- Other duties as assigned.
Qualifications
Attributes include a positive attitude and good work ethic. The ability to process a variety of tasks accurately and efficiently, the capability to maintain strict confidentiality, attention to detail and comply with all Bank policies and procedures. Communicate effectively with various types of clientele, co-workers and departments to resolve an assortment of needs. Strong organizational skills and the ability to work well in a team environment. Punctuality is a must.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience
High school diploma or general education degree (GED).
Preferred Business or Administration degree or experience.
Work Environment
Office: The work environment of this job includes interacting with others in an office setting, and the noise level is usually moderate.
Physical Demands
Light: The physical demands of this job include bending, sitting, and occasionally lifting up to 10 pounds with or without reasonable accommodation.
Requirements of All Employees
To perform the job successfully, an individual should demonstrate the following:
Adaptability - Adapts to changes in the work environment
Attendance/Punctuality - Is consistently at work and on time; Arrives at meetings and appointments on time
Career Apparel - Adheres to the Career Apparel policy; Demonstrates professional appearance during Bank hours or at after-hours Bank functions
Customer Service - Responds promptly to customer needs including requests for service and assistance; Provide courteous, personal attention to promote ongoing relationship servicing with customers
Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan
Design - Demonstrates attention to detail
Initiative - Looks for and takes advantage of opportunities; Asks for and offers help when needed
Innovation - Shares suggestions for improving work
Interpersonal - Maintains confidentiality; Remains open to others' ideas and tries new things
Judgment - Exhibits sound and accurate judgment
Motivation - Measures self against standard of excellence
Communication - Listens and gets clarification; Responds well to questions; Participates in meetings; Writes clearly and informatively; Able to read and interpret written information
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports and upholds organizational goals and values
Planning/Organizing - Uses time efficiently; Completes work in a timely manner
Problem Solving - Identifies and resolves problems in a timely manner
Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration; Accepts responsibility for own actions; Inspires the trust of others; Works with integrity and ethically
Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality
Safety/Security - Observes safety and security procedures; Reports potentially unsafe conditions; Uses equipment and materials properly
Team Work - Gives and welcomes feedback; Contributes to building a positive team spirit
Technical Skills – Understands basic computer software programs; Strives to continuously build knowledge and skills; Shares expertise with others