What are the responsibilities and job description for the Onboarding Specialist position at First Coast Security Services?
As an Onboarding Specialist, you will play a critical role in preparing new hires for success by ensuring a smooth, timely, and compliant onboarding experience. You'll serve as the bridge between recruitment and operations, guiding a high volume of candidates from offer acceptance through orientation and readiness for assignment.
In this role, you will have the opportunity to create a positive first impression for new employees, streamline onboarding processes, and support hiring efforts across multiple locations.
Key Responsibilities- Coordinate the full onboarding process, including background checks, pre-employment requirements, and document collection
- Ensure all new hire paperwork is completed accurately and in a timely manner
- Schedule and support orientation sessions, ensuring candidates are fully prepared to attend
- Communicate with new hires via phone, text, and email to provide clear next steps and expectations
- Verify compliance with company, state, and federal requirements, including licensing and certifications
- Maintain accurate records of onboarding progress and documentation within internal systems
- Partner with recruiters and operation managers to align on orientation schedules and staffing needs
- Track onboarding completion and follow up with candidates to prevent delays or no-shows
- Create employee files in HRIS system
- High school diploma or equivalent required; Bachelor's degree preferred
- Experience in onboarding, or HR support preferred
- Strong organizational skills with the ability to manage multiple priorities
- Excellent communication skills, both written and verbal
- Comfortable using applicant tracking systems and other HR tools
- Knowledge of compliance requirements (background checks, licensing, etc.) is a plus
High School Diploma or GED
Paid Holidays
Weekly Pay
401K/403b Plan
Short Term Disability
Dental Insurance
Paid Vacation
Long Term Disability
Vision Insurance
Medical Insurance
Life Insurance
The following screenings are required:
Drug Screen
Criminal Background Check
Motor Vehicle
Education Verification
Employment Verification
First Coast Security is an Equal Opportunity / Affirmative Action Employer (Minorities/Females/Disability/Veterans) committed to a diverse workforce.
Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Short Term Disability, Long Term Disability, 401K/403b Plan