What are the responsibilities and job description for the Financial Advisor Sales Assistant position at First Citizens State Bank?
Description
Job Title: Financial Advisor Sales Assistant
Job Summary
The Financial Advisor Sales Assistant provides administrative, operational, and client service support to the financial advisory team. This role assists with client communications, account administration, scheduling, and sales support while helping maintain a high level of customer service and regulatory compliance.
Key Responsibilities
1. Client & Administrative Support
• Respond to client inquiries via phone, email, and in person.
• Schedule and coordinate client meetings and follow-up communications.
• Prepare client correspondence, reports, presentations, and meeting materials.
• Maintain and update client records, databases, and CRM systems.
• Assist with client onboarding and ongoing account maintenance.
2. Operational & Sales Support
• Prepare and process account documentation, including account openings, transfers, transactions, and service requests.
• Assist with proposals, marketing materials, referrals, and sales tracking activities.
• Coordinate client events, seminars, and related communications as needed.
• Prepare reports and summaries for the financial advisory team.
Compliance Responsibilities
• Ensure documentation is complete and maintained in accordance with regulatory requirements and company policies.
• Maintain confidentiality of client and bank information.
Skills & Qualifications
• Bachelor's degree in Finance, Business, Economics, or related field preferred.
• Previous experience in financial services, banking, administrative support, or customer service preferred.
• Strong organizational skills, attention to detail, and communication skills.
• Proficient in Microsoft Office Suite; experience with CRM and financial software preferred.
• Ability to work independently and collaboratively in a team environment.
• Professional, proactive, and client-focused approach.
Licenses & Certifications
• FINRA SIE, Series 6 or 7 and Series 63 or 66 licenses preferred, or willingness to obtain within a designated timeframe as determined by management.
Job Title: Financial Advisor Sales Assistant
Job Summary
The Financial Advisor Sales Assistant provides administrative, operational, and client service support to the financial advisory team. This role assists with client communications, account administration, scheduling, and sales support while helping maintain a high level of customer service and regulatory compliance.
Key Responsibilities
1. Client & Administrative Support
• Respond to client inquiries via phone, email, and in person.
• Schedule and coordinate client meetings and follow-up communications.
• Prepare client correspondence, reports, presentations, and meeting materials.
• Maintain and update client records, databases, and CRM systems.
• Assist with client onboarding and ongoing account maintenance.
2. Operational & Sales Support
• Prepare and process account documentation, including account openings, transfers, transactions, and service requests.
• Assist with proposals, marketing materials, referrals, and sales tracking activities.
• Coordinate client events, seminars, and related communications as needed.
• Prepare reports and summaries for the financial advisory team.
Compliance Responsibilities
• Ensure documentation is complete and maintained in accordance with regulatory requirements and company policies.
• Maintain confidentiality of client and bank information.
Skills & Qualifications
• Bachelor's degree in Finance, Business, Economics, or related field preferred.
• Previous experience in financial services, banking, administrative support, or customer service preferred.
• Strong organizational skills, attention to detail, and communication skills.
• Proficient in Microsoft Office Suite; experience with CRM and financial software preferred.
• Ability to work independently and collaboratively in a team environment.
• Professional, proactive, and client-focused approach.
Licenses & Certifications
• FINRA SIE, Series 6 or 7 and Series 63 or 66 licenses preferred, or willingness to obtain within a designated timeframe as determined by management.