What are the responsibilities and job description for the Facilities Manager position at FIRST CHURCH OF CHRIST?
Benefits:
POSITION SUMMARY
The Facilities Manager oversees all buildings and grounds operations for Center Church on the Green in downtown New Haven: the Meetinghouse at 250 Temple Street and the Parish House at 311 Temple Street. Responsibilities include management of facilities use and operations, vendor and space rental contracts, and routine and deferred maintenance. The position reports directly to the Senior Minister and maintains regular communication with the Treasurer to ensure sound progress toward organizational goals.
ESSENTIAL JOB FUNCTIONS
Oversee routine care of buildings and grounds. Supervise and support sexton(s), cleaning personnel, venue managers, and outside contractors.
Oversee the maintenance and repair of facilities, including HVAC, plumbing, technology, electrical, and security systems. Schedule regular inspections and preventive maintenance.
Implement and enforce safety regulations to protect employees and visitors. Conduct risk assessments and develop emergency response plans.
Coordinate with external service providers for cleaning, maintenance, security, technology, and other services. Negotiate contracts and manage relationships with vendors.
Develop and manage budgets related to facility operations, maintenance, and capital projects. Monitor expenditures to ensure cost-effectiveness and identify opportunities for savings.
Ensure that all facilities comply with local health and safety regulations. Maintain documentation, records, and Certificates of Insurance for all service providers
Coordinate procurement of supplies and equipment for cleaning, repairs, maintenance, hospitality, worship, records management, phone systems, and communications services.
Manage facility use agreements and contracts. Determine fee scales in collaboration with the Minister, Treasurer, and the Director of Music. Review requests and show prospective renters available spaces. Maintain documentation and facilitate payment for services. Ensure appropriate church staff coverage for events.
Document the scope of work for projects, researching and obtaining competitive bids, and recommending contractors to the Church Council. Monitor the progress of work and approve progress payments. Coordinate contractors work with the church schedule.
Plan for the financial aspects of long-term facilities maintenance and improvements. Make appropriate budget recommendations for future building needs. Work with experts and consultants to provide financial guidance for existing or proposed projects to the Church Council.
Participate in staff meetings and meet regularly with the Minister to provide updates regarding church operations.
Other duties as assigned.
KNOWLEDGE, SKILLS, & ABILITIES
Technical knowledge with a strong understanding of building systems and maintenance practices.
Proven leader who guides decision-making and works with volunteers to achieve goals
Effective verbal and written communication skills to engage with diverse stakeholders
Adept at budget preparation and cost analysis
Problem solver who addresses issues as they arise
EXPERIENCE AND QUALIFICATIONS
Previous employment (3 to 5 years) in a substantially similar role.
College coursework, apprenticeship, facilities manager certification, or equivalent combination of training and experience.
Able to work effectively in a fast paced, dynamic environment with demonstrated time management and prioritization skills. Ability to consistently meet deadlines.
Experience supervising employees and working with volunteers.
Professional friendly demeanor, enhanced by a service-oriented spirit.
Proven ability to work with diverse populations and to successfully handle the tasks and demands of such a role.
- 401(k)
- Competitive salary
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
POSITION SUMMARY
The Facilities Manager oversees all buildings and grounds operations for Center Church on the Green in downtown New Haven: the Meetinghouse at 250 Temple Street and the Parish House at 311 Temple Street. Responsibilities include management of facilities use and operations, vendor and space rental contracts, and routine and deferred maintenance. The position reports directly to the Senior Minister and maintains regular communication with the Treasurer to ensure sound progress toward organizational goals.
ESSENTIAL JOB FUNCTIONS
Oversee routine care of buildings and grounds. Supervise and support sexton(s), cleaning personnel, venue managers, and outside contractors.
Oversee the maintenance and repair of facilities, including HVAC, plumbing, technology, electrical, and security systems. Schedule regular inspections and preventive maintenance.
Implement and enforce safety regulations to protect employees and visitors. Conduct risk assessments and develop emergency response plans.
Coordinate with external service providers for cleaning, maintenance, security, technology, and other services. Negotiate contracts and manage relationships with vendors.
Develop and manage budgets related to facility operations, maintenance, and capital projects. Monitor expenditures to ensure cost-effectiveness and identify opportunities for savings.
Ensure that all facilities comply with local health and safety regulations. Maintain documentation, records, and Certificates of Insurance for all service providers
Coordinate procurement of supplies and equipment for cleaning, repairs, maintenance, hospitality, worship, records management, phone systems, and communications services.
Manage facility use agreements and contracts. Determine fee scales in collaboration with the Minister, Treasurer, and the Director of Music. Review requests and show prospective renters available spaces. Maintain documentation and facilitate payment for services. Ensure appropriate church staff coverage for events.
Document the scope of work for projects, researching and obtaining competitive bids, and recommending contractors to the Church Council. Monitor the progress of work and approve progress payments. Coordinate contractors work with the church schedule.
Plan for the financial aspects of long-term facilities maintenance and improvements. Make appropriate budget recommendations for future building needs. Work with experts and consultants to provide financial guidance for existing or proposed projects to the Church Council.
Participate in staff meetings and meet regularly with the Minister to provide updates regarding church operations.
Other duties as assigned.
KNOWLEDGE, SKILLS, & ABILITIES
Technical knowledge with a strong understanding of building systems and maintenance practices.
Proven leader who guides decision-making and works with volunteers to achieve goals
Effective verbal and written communication skills to engage with diverse stakeholders
Adept at budget preparation and cost analysis
Problem solver who addresses issues as they arise
EXPERIENCE AND QUALIFICATIONS
Previous employment (3 to 5 years) in a substantially similar role.
College coursework, apprenticeship, facilities manager certification, or equivalent combination of training and experience.
Able to work effectively in a fast paced, dynamic environment with demonstrated time management and prioritization skills. Ability to consistently meet deadlines.
Experience supervising employees and working with volunteers.
Professional friendly demeanor, enhanced by a service-oriented spirit.
Proven ability to work with diverse populations and to successfully handle the tasks and demands of such a role.