What are the responsibilities and job description for the Executive Administrative Assistant (100% Remote) position at First Choice Surveying Inc?
ABOUT FIRST CHOICE SURVEYING
First Choice Surveying is a Florida land surveying company. Our office team works remotely, and our field crews survey residential properties across the state. Our standard is simple: quality, reliability and efficiency on every order.
POSITION SUMMARY
The Executive Administrative Assistant is the right hand of the Director of Operations. You keep his calendar, meetings, inbox and files organized so he can focus on running field and office operations. You will prepare and document meetings, handle routine communication, keep documents in order and prepare recurring reports. When the work connects to the Director, you will also give light support to other managers.
This is a focused administrative support role. The right person is organized, dependable and discreet, comfortable working on their own from home, and quick to learn the company’s systems and routines.
KEY RESPONSIBILITIES
AREA | WHAT IT INVOLVES |
Scheduling and calendar coordination |
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Meeting preparation and documentation |
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Email and communication support |
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Document management and organization |
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Report preparation |
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General administrative support |
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SCOPE OF THE ROLE
This role stays within administrative support for the Director of Operations. Human resources work such as new employee setup and employee documents is handled by the company’s HR partner, not this role. Duties outside administrative support are not part of this position unless this description is formally updated.
WHAT SUCCESS LOOKS LIKE
FIRST 30 DAYS | DAYS 31 TO 60 | DAYS 61 TO 90 |
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SKILLS AND COMPETENCIES
- Organization: juggles several priorities and deadlines without dropping details.
- Communication: writes clear, professional email and speaks with confidence on the phone and video calls.
- Discretion: handles confidential information, including leadership email and documents, with care.
- Accuracy: enters data and prepares reports carefully and checks the work.
- Ownership: follows through, anticipates what is needed next and asks when unsure.
- Self-direction: stays productive and responsive while working remotely.
- Learning: picks up new systems and processes quickly from written and video training.
QUALIFICATIONS
Required
- Working experience with Microsoft 365, including Outlook, Word and Excel
- Clear, professional written and verbal communication
- Strong organization and time management
- Florida residence
Preferred
- 1 to 2 years of administrative experience
- Calendar and meeting management for a manager or executive
- Data entry and reporting
- SharePoint experience
WORK ENVIRONMENT AND REMOTE SETUP
- Remote, computer-based work from a home office in Florida
- Reliable high-speed internet and a quiet, private workspace suited to confidential work
- Available by phone, email and video during scheduled hours
- Extended periods of computer and phone work
PAY AND BENEFITS
$20.00 to $23.00 per hour, based on experience. Eligible for company benefit plans. Enrollment is completed within the first 30 days of employment, and coverage begins the first of the month after 90 days.
EMPLOYMENT INFORMATION
Any offer is contingent on a successful background check. First Choice Surveying participates in E-Verify and is an equal opportunity employer.
This description covers the main duties of the role. It is not a complete list, and duties may change as business needs change. It is not a contract of employment.
Salary : $20 - $23