What are the responsibilities and job description for the Automotive Biller/Title Clerk position at First Choice Accounting LLC?
Job Summary
We are seeking a dependable, organized, and detail-oriented Automotive Biller to join our independent auto dealership in the Lynnwood–Everett area. This position is responsible for processing vehicle sales transactions, auditing deal files for accuracy and completeness, coordinating vehicle loan payoffs, submitting service contract paperwork, and ensuring all sales deals are properly documented and processed in a timely manner.
The Automotive Biller will work closely with dealership ownership, sales staff, lenders, warranty providers, and the title department. This position will also provide backup support to the Title Clerk as needed to ensure smooth daily dealership operations.
Essential Duties and Responsibilities
Vehicle Deal Billing, Auditing and Funding
o Process and review vehicle sales deals for accuracy and completeness.
o Audit deal jackets to ensure all required documents, disclosures, forms, and signatures are present and properly completed.
o Identify missing, incomplete, or incorrectly executed documents and obtain corrections or outstanding signatures from the appropriate parties.
o Verify purchase prices, taxes, fees, down payments, trade-in information, financing details, and other transaction figures.
o Maintain accurate records of completed, pending, and funded vehicle sales.
o Reconcile deal paperwork and assist with resolving discrepancies before deals are finalized.
o Ensure deal files are organized and maintained in accordance with dealership procedures and applicable requirements.
Vehicle Loan Payoffs
o Prepare and process payoff payments accurately and within required deadlines.
o Follow up on outstanding payoffs and help resolve payoff discrepancies.
o Monitor the status of paid-off loans and outstanding lien releases or titles.
o Maintain accurate payoff records and supporting documentation.
Warranty and Service Contract Administration
o Submit vehicle service contracts, extended warranties, and other eligible protection products to the appropriate providers.
o Verify that customer information, vehicle details, contract terms, and payment information are accurate.
o Ensure warranty applications and supporting documents are submitted within provider deadlines.
o Track warranty submissions and follow up on rejected, incomplete, or pending applications.
o Maintain organized records of warranty contracts.
Title Clerk Backup
o Provide backup support to the Title Clerk during absences or periods of high workload.
o Assist with vehicle title applications, title transfers, and ownership documentation.
o Review title paperwork for accuracy and completeness.
o Track outstanding titles, lien releases, and missing documentation.
o Help maintain vehicle inventory and title records.
o Assist with resolving title issues and coordinating with licensing agencies and financial institutions.
o Follow dealership procedures and applicable Washington State requirements for vehicle title processing.
General Office and Accounting Support
o Communicate professionally with lenders, warranty providers, customers, and dealership personnel.
o Assist with accounts receivable, accounts payable, and transaction reconciliation as needed.
o Protect confidential customer, banking, and financial information.
o Perform other administrative duties as assigned by management.
Qualifications
o High school diploma or equivalent preferred.
o Previous automotive billing, dealership accounting, title processing, or office administration experience preferred.
o Knowledge of automotive sales contracts, financing documents, and vehicle loan payoffs is an advantage.
o Basic computer skills, including spreadsheets, email, and dealership management systems.
o Strong organizational skills and attention to detail.
o Excellent auditing, follow-up, communication, and problem-solving abilities.
o Ability to manage multiple transactions and meet deadlines.
o Ability to work independently in a small-business environment.
Pay: $24.00 - $26.00 per hour
Benefits:
- Health insurance
Work Location: In person
Salary : $24 - $26