Finance Manager

Finance Manager--First Batch

The First Batch wineries create magic for our guests everyday, whether that’s bringing a dream wedding to life, creating a new delicious food dish from our wine, or letting people discover a new passion on one of our winery tours. We do this while maintaining an approachable, warm, inclusive, down-to-earth attitude that reflects our passion to bring traditional winemaking into urban centers so people don’t feel they have to travel to experience the magic of winemaking.

We are searching for team members who are committed to working as hospitality professionals. People who deeply care about creating a friendly, warm experience for our guests. People who live and breathe passion for food, wine and events. People that love to learn, share, and tell others about their stories and adventures.

Position Summary

The Finance manager is responsible for performing a variety of financial and administrative duties for all locations in our growing hospitality and winery company. This role will be instrumental in managing cash flow for different revenue streams, including daily client billing and payment tracking for events and sales data collection and reconciliation for the wine bar. Vendor management and payments, bank account reconciliation, month end closing, record maintenance, sales/excise tax reporting and payroll support are also key responsibilities.

Responsibilities:

Financial Reconciliation & Accuracy

• Create and maintain spreadsheets of daily sales transactions
• Reconcile online store transactions to payments received
• Oversee all bookkeeping functions for the Company using QuickBooks Online accounting software including but not limited to:
• Maintain company data and chart of accounts
• New vendor creation, including COI and W9 collection and updates, and vendor invoice entering
• Vendor communications, including payment questions and statement reconciliation
• Weekly check cutting
• New customer creation and customer invoicing
• Sales tax reconciliation for in-state and out-of-state sales
• Daily transaction reconciliation from linked bank accounts and credit cards
• Monthly bank reconciliation
• End of month journal entries

Event Billing

• Oversee all aspects of event billing/payment tracking
• Send invoices to event clients through TripleSeat software platform and follow up on payment collection. Update client accounts and payment tracking.
• Send invoices to event clients through Authorize.net credit card payment portal and follow up on payment collection. Update client accounts and payment tracking.
• Process event gratuities and maintain tracking documents
• Monthly sales manager commission reporting
• Track and follow up on event deposit payments
• Vendor commission tracking

Financial Operations, Reporting & Compliance

• Deposit checks and cash at local bank branch
• Create and file monthly sales tax reports and payments
• Provide administrative support during budget preparation
• Identify and address account discrepancies
• Prepare reports and pull relevant data for ongoing company compliance
• Complete and submit new vendor credit applications pending approval of terms and conditions by Director of Finance
• Support Corporate Team with any reporting/data/analyses that are requested

Qualifications

• Excellent knowledge and substantial experience with QuickBooks Online
• Advanced knowledge of MS Excel/Google Sheets (creating spreadsheets and charts and using financial Excel functions)
• Foundational knowledge of Generally Accepted Accounting Procedures (GAAP) and bookkeeping procedures
• BS degree in Finance, Accounting or Economics preferred as well as experience in the Hospitality Industry
• Proven work experience as a Finance Administrator, Finance Assistant or similar role

Salary & Benefits

• Starting at $85,000K annually
• Bonus Plan
• Medical, Vision, Dental Insurance
• Paid Time Off
• Paid Sick Time
• Commuter Benefits
• Employee Discounts

First Batch provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.