Administrative Assistant - Kids Worship Arts

First Baptist Dallas is a thriving church community living for Jesus Christ.  We have been serving and doing ministry for over 150 years.  First Baptist Dallas was built on the Bible and continues its mission to “Transform the world with God’s Word…one life at a time.”

We see Christ-centered professionals who want to join a team of disciplined and talented superstars committed to workiong together to accomplish our mission. The Administrative Assistant for KWA will provide administrative support to the Kids Worship Minister and the Preschool Music Associate. 

ESSENTIAL DUTIES

• Preparing weekly program materials, coordinating facility setup, supporting Sunday evening ministry programs
• Managing music and media technology, communicating with families involved in the Music and Worship Ministry
• Coordinating events, managing budgets, soliciting bids, and maintaining organized ministry environments before and after weekly programs and special events
• Create, edit, and proofread outgoing communications, including emails, newsletters, handouts, and other ministry materials
• Manage and maintain ministry-related social media content and public communications
• Prepare and organize materials, instruments, sheet music, and props for Sunday evening rehearsals and programs
• Collect and maintain attendance records using Touchpoint
• Assist ministry leaders with volunteer cultivation, communications, and record management
• Collaborate on tasks with Music and Worship and Kids Cove Ministry teams
• Create and maintain spreadsheets, forms, multiple calendars, and other administrative documents
• Build and maintain positive relationships with church staff, volunteers, parents, and community partners
• Develop event plans that clearly outline objectives, timelines, locations, budgets, and support requirements
• Coordinate with vendors, manage vendor agreements, and ensure timely payment processing
• Oversee event logistics, including technology needs, equipment setup, staging, volunteer assignments, registration, and food arrangements
• Perform other duties as assigned

Spiritual

• Fully commmitted to the Mission and Core Values of First Baptist Dallas
• Fully committed to the Senior Pastor, Executive Pastor, and overall church ministry
• Fully committed to biblical Christian principles and teachings professionally and personally
• Fully committed to demonstrating characteristics that reflect a person of faith and a lifestyle of biblical integrity
• Must be an active member of First Baptist Dallas

Professional & Education (Certifications or Licenses)

• Embody the Green Team Characteristics and work according to Operating Principles
• Should have 1 to 3 years of experience in advertising, marketing, or journalism
• Must have a High School Diploma or GED
• Minimum of two years of administrative assistant experience preferred
• Self-starter with the ability to anticipate needs and execute solutions promptly
• Ability to thrive in a fast-paced environment
• Strong organizational skills with the ability to prioritize and manage multiple projects simultaneously
• Detail-oriented, analytical, efficient, and capable of solving problems while supporting creative teams

Characteristics

• Excellent administrative skills
• Strong communication skills
• Event planning and execution abilities
• Ability to learn and embrace technology
• Flexible and adaptable in a dynamic environment

Interpersonal

• Strong relationship-building skills
• Ability to work effectively with parents and children while consistently enforcing ministry policies
• Excellent written and verbal communication skills, both in person and over the phone
• Ability to work independently and collaboratively within a team environment

      Technology

• Working knowledge of office equipment, including Mac computers, telephones, and copiers
• Proficiency in Microsoft Office, Teams, and graphic design software (i.e. Canva, Photoshop, etc.)
• Experience with ShelbyNext, Espace, and/or TouchPoint preferred
• Ability to learn new software and technology systems
• Familiarity with music and media management is a plus
• Experience using social media platforms for communication, promotion, and engagement
• Experience with ProPresenter and Planning Center preferred 

Physical 

• Ability to sit and stand for 2-4 hours 
• Ability to work effectively using a personal computer for 2-4 hours
• Must be able to lift up to 10 pounds