Administrative Assistant

ADMINISTRATIVE ASSISTANT

Reports To: Pastor

Position Type: Part-time (24 hours weekly)

Salary: $18k

OBJECTIVE

Responsible for providing secretarial, administrative, and organizational assistance to the ministerial staff and the congregation to fulfill the church's mission.

KEY RESPONSIBILITIES

1. OFFICE ADMINISTRATION & COMMUNICATION

• Answer phone calls for the church and FBC Preschool, retrieve and respond to voicemails
• and emails promptly, and direct inquiries appropriately.
• Open, review, and distribute mail; respond to routine inquiries.
• Recruit and schedule volunteers during Administrative Assistant's absences.
• Maintain confidentiality in all matters related to the church office, staff, and congregation.
• Participate in weekly staff meetings as requested.
• Any other duties as assigned by the Pastor or Associate Pastor.

2. CHURCH RECORDS, MEMBERSHIP & CARE

• Ensure the church database (Planning Center) is accurate and up to date.
• Maintain the church membership roll and related records.
• Submit and organize background checks on membership to comply with FBC Chickamauga's Safety Policies.
• Notify elders and deacons of individuals or families who may be sick or in need of special attention.
• Ensure first-time visitors and new members receive a letter and/or packet, as appropriate.
• Keep elders informed of membership communications and needs.

3. PUBLICATIONS & DIGITAL COMMUNICATION

• Manage day-to-day content of the church website, digital sign, and social media.
• Manage and route all email for the main church email account.
• Communicate via email and/or text to church members as directed by ministry staff and designated leaders.
• Ensure the weekly worship guide, prayer guide, monthly newsletter, and other print materials are designed,
• approved, printed, and distributed.
• Oversee and/or prepare special brochures, booklets, and other presentations as needed.
• Use created templates and checklists to assist in the coordination of church events.

4. CALENDAR, FACILITIES & EVENTS

• Maintain the master church calendar.
• Coordinate baptisms, weddings, and reservations for the utilization of church facilities.
• Communicate building use requests to the pastoral staff for approval.
• Handle paperwork for approved building use requests and go over building use policies.
• Schedule and coordinate facility tours upon guests' inquiries for building usage.
• Aide ministry staff in coordinating church events.

5. EQUIPMENT & SUPPLIES

• Order supplies, books, and schedule maintenance on church copier and other office equipment.
• Ensure office equipment is maintained and in workable condition and stocked with paper, toner, etc.
• Maintain adequate inventory of office supplies for the office and various departments.
• Purchase office supplies and equipment.
• Ensure church members are trained on office equipment prior to using it.
• Keep supplies stocked around campus (i.e. offering envelopes, visitor cards, membership cards, etc)

6. FINANCIAL SUPPORT

• Assist the Finance ministry team and church bookkeeper with various accounting related duties, including but
• not limited to:

- Reporting weekly giving receipts

- Tracking building usage payments

• Other duties as assigned.

QUALIFICATIONS & SKILLS

• Prior administrative assistant experience preferred but not required.
• Proficient in Mac (Pages, Numbers, Keynote) and Microsoft Office (Word, Excel, PowerPoint).
• Ability to learn and show proficiency in ProPresenter, Planning Center, Swift Publisher and other technology-based systems used by the church.
• Demonstrate proficiency with computers, software, and technology.
• Strong written and verbal communication skills.
• Able to organize and prioritize work with little supervision.
• Able to write correspondence, reports, and summarize information.
• Able to attend meetings as requested.

CHARACTER & PERFORMANCE EXPECTATIONS

• An individual of recognized Christian character who loves Jesus, the people of First Baptist Church of Chickamauga, the city of Chickamauga, and the world.
• Demonstrates a servant's heart, kindness, and a positive demeanor.
• Willingness to adapt and be flexible while working above and beyond expectations.
• High level of initiative; takes a proactive approach to work.
• Performs job duties with a sense of urgency and excellence.
• Maintains discretion and discernment, always upholding confidentiality.

Pay: $18,000.00 per year

Work Location: In person

Salary : $18,000