Human Resources Generalist: Recruiting & Onboarding

The Human Resources Generalist supports the operations of the Human Resources Department, with a primary focus on recruiting and onboarding. This role is responsible for managing the full-cycle recruiting process, including drafting and posting job announcements, screening candidates, conducting telephone and in-person interviews, and completing reference checks. The HR Generalist coordinates and administers onboarding processes to ensure a positive and seamless “First Day Experience” for all new hires. This includes preparing new hire documentation, facilitating orientation, and ensuring compliance with company policies and employment regulations. In addition to recruiting and onboarding, the HR Generalist assists with the development and implementation of HR policies and procedures, supports employee training initiatives, administers uniform distribution programs, and contributes to various HR projects and departmental initiatives. The Human Resources Generalist demonstrates strong knowledge of human resources practices, employment laws, and compliance requirements. Success in this role requires exceptional organizational skills, attention to detail, strong communication abilities, time management skills, and the capacity to manage multiple priorities in a proactive and professional manner.

Monday – Friday

9:00 AM – 5:00 PM

$52,000 to $56,000 Dependent on experience and education.

Full-Time / Exempt

Human Resources Director

First Americans Museum, 659 First Americans Blvd., Oklahoma City, OK 73129-6142

Medical, Dental, Vision, Basic Life Insurance, Voluntary Life Insurance, FSA, Long-Term Disability, Short-Term Disability, 401(K) Matching, Holiday Pay, Sick Leave, and Vacation Pay.

• Lead contributor to FAM’s recruiting, interviews, and communication with candidates.
• Manages job postings for open positions.
• Administers new hire onboarding and orientation.
• Reviews and evaluates incoming applications across all platforms.
• Processes background checks and new hire eligibility verifications.
• Oversee I9 documentation, required licenses, and screening processes.
• Administers new hire onboarding and orientation.
• Manages uniform distribution, inventory, and ordering.
• Tracks and files 30/90 Day performance reviews, ABLE Licenses, Food Handlers Permits, etc.
• Assists with staff meetings led by the Human Resources Department.
• Provides support to new hires in navigating their transition into the organization by fostering strong employee relationships, addressing early concerns, and promoting a positive and inclusive workplace culture
• Performs routine tasks required to administer and execute human resource programs including but not limited to culture development, mentorship, recognition, and morale.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Assists with the annual Open Enrollment Process.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Performs other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Bachelor degree in Human Resources, Business, or other related field.
• Three to five years of Human Resources experience required.
• Two to three years of recruiting experience.
• PHR and/or SHRM certification preferred but not required.

• Pass a comprehensive background check.
• Read, write, and speak English proficiently.
• Proven track record as an effective leader
• Proficient knowledge of technology including management systems, MS Word, MS Excel, MS PowerPoint, Outlook, etc.
• Strong Interpersonal skills.
• Ability to maintain a high level of confidentiality.
• Reliable and dependable.
• Ability to manage time effectively.
• Ability to handle changes, delays and unexpected events.
• Ability to communicate effectively via email, in person, and one-on-one.
• Ability to resolve conflicts effectively.
• Proven organizational, planning and development skills.
• Work independently, self-monitor, detail-oriented.
• Ability to exercise sound judgment.

GUIDELINES:

The Human Resources Associate is to adhere to the policies and ethics of FAM at all times. S/he asks for assistance on any matters or answers to any questions not covered by this job description.

SERVICE:

Manages difficult or emotional customer and constituent situations. Respond promptly to constituent needs. Solicits constituent feedback to improve service. Responds to requests for service and assistance. Meets commitments.

QUALITY MANAGEMENT:

Look for ways to improve and promote quality. Demonstrates accuracy and thoroughness.

ETHICS:

Treats people with respect. Keeps commitments. Inspires the trust of others. Works with integrity and ethically. Upholds organizational values.

JUDGEMENT:

Displays willingness to make decisions. Exhibits sound and accurate judgment. Supports and explains reasoning for decisions. Includes appropriate people in the decision-making process. Makes timely decisions.

PLANNING/ORGANIZING:

Prioritizes and plans work activities. Uses time efficiently. Plans for additional resources. Sets goals and objectives. Organizes or schedules other people and their tasks. Develop realistic action plans.

We Are FAM

One Place, Many Nations

In one place, visitors experience the collective histories of 39 distinctive First American Nations in Oklahoma today. First Americans Museum shares the cultural diversity, history, and contributions of the First Americans.

FAM Land and Peoples Acknowledgement

First Americans Museum (FAM) honors the ancestors who lived here before it was Oklahoma.

We honor the indigenous people who inhabited these lands before the United States was established. They include the Apache, Caddo, Tonkawa, and Wichita. We also honor those tribes who have a historical relationship to this region, including the Comanche, Kiowa, Osage and Quapaw. We acknowledge the Muscogee (Creek) and Seminole who were once assigned the land upon which FAM resides.

Today, 39 distinct tribal nations reside in Oklahoma. We are as diverse culturally and linguistically as the nations on the European continent.

We are not in Oklahoma by choice. Many of our peoples were forcibly removed and relocated from the far reaches of the contiguous United States. After nearly 200 years, our histories and cultural lifeways are now interwoven into this landscape.

The Choctaw people call this land Okla Homma. Okla Homma means “red people,” the place we now call home.

Our National Story

Only a few tribal Nations were indigenous to what is now the State of Oklahoma. All others were removed from homelands across the contiguous U.S. to Indian Territory. In 1907 Oklahoma became the 46th state to enter the union. The state’s name comes from two Choctaw words “Okla” and “Homma” meaning Red People.

Our Mission

To serve as a dynamic center promoting awareness and educating the broader public about the unique cultures, diversity, history, contributions, and resilience of the First American Nations in Oklahoma today.

Our Core Values

RESPECT

Acknowledge and celebrate the worth of all peoples.

RECIPROCITY

Promote the mutual exchange of knowledge, ideas, and perspectives.

RELATIONSHIPS

Strengthen connections with our local, regional, and global communities.

RESPONSIBILITY

Educate the broader public and foster truth-telling.

PHYSICAL REQUIREMENTS:

Dexterity enough to use a keyboard and telephone; occasional lifting, carrying, pushing, and pulling up to 25 pounds; may be subject to extended periods of walking, standing, sitting, reaching, balancing, bending, kneeling, handling, feeling, climbing, and twisting; and vision, speech, and hearing sufficient to perform the essential tasks. Ability to travel outside the Oklahoma City vicinity from time to time via automobile and/or airplane. The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EQUAL OPPORTUNITY EMPLOYER:

First Americans Museum provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

• This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.