Regional Inventory Manager

Position Overview:

The role of Regional Inventory Manager reports to the VP, the Regional Inventory Manager, leads multi-state inventory integrity, compliance, and retail procurement while partnering with the Controller and CFO to ensure accurate financial inventory performance.

Responsibilities:

• Partner with Accounting to ensure inventory activity is accurately reflected in the GL and COGS.
• Reconcile seed-to-sale systems (e.g., METRC, Dutchie), ERP (Sage Intacct), and inventory tools (e.g., Distru) on a recurring basis, at least monthly.
• Prepare inventory valuation and roll-forward schedules for month-end, quarter-end, and year-end close.
• Produce inventory aging reports and ensure appropriate classification of inventory assets (biomass, WIP, finished goods, packaging, supplies).
• Validate and document all inventory adjustments, write-offs, shrink, and transfers through approval workflows and audit trails.
• Lead annual physical inventory audits aligned with GAAP and state compliance standards; drive participation, documentation, and remediation.
• Support cost accounting analysis (yields, conversions, scrap/loss, SKU-level costing) with Finance and Operations.
• Collaborate with Cultivation/Manufacturing/Production to forecast materials and coordinate schedules.
• Ensure inventory availability supports harvest plans, extraction batches, packaging, and distribution timelines.
• Participate in weekly production planning meetings to provide real-time inventory insights, constraints, and recommendations.
• Partner with Procurement/Operations on vendor supply chain performance, delivery cadence, and cost efficiency.
• Identify bottlenecks and recommend process or system improvements to improve flow and reduce loss.
• Execute and manage Purchase Orders for 3rd-party retail purchasing for all states, aligned to Senior Leadership/VP Retail strategy.
• Support retail purchasing and menu direction with data-driven recommendations based on sales velocity, margins, and localized demand.
• Coordinate inventory transfers from manufacturing to dispensaries with accurate manifests and compliant tagging/stickering/workflows.
• Own coordination with retail/commercial leaders regarding slow-moving inventory, discounting plans, E&O reserves, and write-off forecasting.
• Track product performance by SKU/batch/category; deliver formal reporting to leadership monthly.
• Ensure stores have POS menus (e.g., Dutchie) reflect accurate quantities and costs, synchronized timely.
• Support loyalty and merchandise programs by ensuring adequate inventories, minimizing aging, and coordinating with third-party vendors.
• Assist with procurement of promotional supplies and employee gear as needed with HR/Admin.
• Develop recurring inventory reporting on: on-hand balances, aging, shrink/loss trends, yield performance, and DOI/turnover.
• Implement and maintain cycle count programs to ensure continuous accuracy between physical and perpetual inventory.
• Use analytics to recommend assortment and purchasing changes, operational improvements, and cost savings.
• Support budgeting/forecasting cycles, providing assumptions on cost trends, waste reduction, and capacity needs.
• Maintain strong regional field presence to coach and support store inventory owners (Inventory Specialists/AGMs/GMs).
• Build, publish, and maintain SOPs for inventory, purchasing, receiving, transfers, menu accuracy, and system workflows.
• Train retail and operations teams on systems (METRC, ERP, Distru, POS/Dutchie, LeafLink, Cannahub, etc.) and verify proficiency.
• Establish a consistent communication and escalation cadence to prevent repeat execution errors.
• Ensure stores follow standardized ordering and inventory protocols while allowing for store-specific demand planning.

Key Performance Indicators (KPIs)

Success in this role will be measured by:

·        Inventory accuracy across systems (METRC ↔ ERP ↔ Distru/POS), with minimal variance.

·        Improvement in inventory turns and DOI (days inventory on hand), by state and store.

·        Reduction in aging inventory (30/60/90 day buckets) and shrink/loss rates.

·        On-time, compliant completion of monthly reconciliations and year-end physical audit.

·        Store-level ordering quality and adherence to purchasing SOPs.

·        Documented training completion and reduced repeat store execution errors.

·        Forecast accuracy for net working capital tied to inventory changes.

Qualifications:

• Must be 21 years of age or older
• Bachelor’s degree in Business, Finance, Supply Chain, Operations, or related field (or equivalent experience).
• 5 years progressive experience in inventory management, procurement, accounting/finance, and/or analytics.
• Experience in multi-entity, multi-state operations; cannabis vertical operator experience strongly preferred.
• Working knowledge of GAAP inventory accounting, valuation, COGS, and audit readiness.
• Proficiency with seed-to-sale systems (METRC or equivalent), POS/menu systems (Dutchie preferred), and inventory platforms (Distru or similar).
• ERP experience preferred (Sage Intacct, NetSuite, Dynamics, Oracle, Process Pro, etc.).
• Strong Excel skills; PowerBI/Tableau/Alteryx experience valued.
• Data-driven, systematic approach to reporting, root cause analysis, and automation.
• Excellent communication and cross-functional leadership skills; ability to influence without authority.
• Growth mindset with interest in advancing skills in automation, BI, and emerging tech (RPA/GenAI).
• Ability to operate independently and collaboratively, manage priorities, and present to executive leadership.

Physical Requirements

·        Standing/moving 2–3 hours at a time during audits or store/warehouse visits.

·        Prolonged sitting/standing and use of office equipment.

·        Occasional lifting up to 25 lbs.

Work Environment

·        Fast-paced office field environment with constant interaction across departments and vendors.

·        Optional part-time remote work dependent on operational need and candidate fit.

FiSci is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.