Bookkeeper- Part-Time/Hybrid

The Firehouse Center for the Arts is a nonprofit performing arts venue dedicated to presenting live performances, fostering community engagement, and supporting artists. We host a mix of ticketed performances, classes, rentals, and special events throughout the year.

The Part-Time Bookkeeper (24-28 hours per week) role is responsible for managing the day-to-day financial operations of the performing arts center. This role ensures accurate financial records, timely reporting, and compliance with non-profit accounting standards. The ideal candidate is detail-oriented, organized, and comfortable working independently while collaborating with staff and external partners. The essence of this role is the ability to be a reliable finance partner, including strong attention to detail, strong organizational skills, and ability to work with integrity and honesty.

Hybrid Schedule: at least 8-10 hours on-site each week.

Key Responsibilities Include:

Accounting & Bookkeeping

• Maintain accurate and up-to-date financial records using QuickBooks Online
• Record and reconcile all transactions, including ticket sales, donations, grants, memberships, rentals, and concessions
• Process accounts payable and accounts receivable
• Prepare and post journal entries as needed
• Reconcile bank and credit card accounts monthly

Payroll & Compliance

• Process payroll or coordinate with an external payroll provider
• Track employee hours, contractors, and stipends
• Coordinate with external providers to prepare and file required state and federal reports
• Assist with year-end preparation for auditors and tax filings (e.g., Form 990)

Reporting & Budget Support

• Prepare monthly financial statements (income statement, balance sheet, cash flow)
• Track budgets by program, event, and department
• Provide financial reports and analysis to the Executive Director and Board Treasurer
• Assist with grant reporting and restricted fund tracking

On-Site Responsibilities (8–10 hours/week)

• Handle cash and check deposits
• Reconcile box office and front-of-house sales
• Coordinate with box office, development, and operations staff on revenue tracking
• Maintain organized financial files and documentation

Job Qualifications

Required

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field
• 3 years of bookkeeping or accounting experience (nonprofit experience strongly preferred)
• Proficiency with accounting software (QuickBooks Online)
• Strong understanding of GAAP and nonprofit accounting principles
• High attention to detail and strong organizational skills
• Ability to manage confidential financial information with integrity and honesty
• Reliable access to a secure remote work environment

Preferred

• Experience working with performing arts organizations, theaters, or cultural nonprofits
• Familiarity with ticketing systems and donor management/CRM platforms
• Experience with non-profit grant tracking and restricted funds

Work Environment & Schedule

• Hybrid position with 8–10 hours per week onsite at the venue
• Remaining hours may be completed remotely
• Some flexibility in scheduling required around performance weekends or month-end close
• Work category of light work, performed indoors, requires seated positions, communication with others, visual acuity to inspect work product and identify mistakes, fine motor coordination for typing

Job Type: Part-time

Pay: $24.00 - $35.00 per hour

Expected hours: 24 – 28 per week

Benefits:

• Paid sick time
• Parental leave
• Work from home

Education:

• Associate (Required)

Experience:

• Accounting: 3 years (Required)
• QuickBooks: 2 years (Required)
• Non-profit accounting: 1 year (Preferred)

Work Location: Hybrid remote in Newburyport, MA 01950

Salary : $24 - $35