HR Coordinator

Location: Medford, MA (Onsite – 5 days/week)
Department: Human Resources
Reports To: Director of HR
Compensation: $28.85-33.65/hr

Fire Equipment Inc. (FEI) is a trusted leader in fire protection services across New England. With over 90 years of experience, FEI provides complete fire safety solutions—from design and installation to inspection, testing, and maintenance. Our team takes pride in delivering high-quality workmanship, operational excellence, and exceptional service to both our customers and employees.

The HR Coordinator plays a critical role in supporting the day-to-day execution of human resources, safety, and compliance operations. This is a highly organized, hands-on position focused on accuracy, follow-through, and operational support across multiple HR functions.

This role does not have decision-making authority over HR policy but is essential in ensuring HR processes run efficiently and that employees, managers, and external partners receive timely and accurate support. The position supports a largely field-based workforce and requires strong coordination across departments.

The ideal candidate is detail-oriented, dependable, and experienced in HR operations, with exposure to payroll, benefits, and compliance workflows.

Training & Safety Administration

• Coordinate and register employees for required trainings (JHA, OSHA 10, AIM, etc.)
• Prepare and track monthly training reports and follow up on outstanding requirements
• Prepare, print, and distribute training and certification documentation
• Support onboarding logistics related to safety training and equipment readiness

HR Operations & Compliance

• Maintain accurate employee files (digital and physical), including certifications and benefits documentation
• Scan, log, and organize incoming HR and compliance-related documents
• Assist with internal and external audits by gathering documentation and preparing reports
• Distribute and maintain required labor law postings across branch locations
• Support ongoing HR projects and process improvements

Payroll & Benefits Support

• Assist with preparation and distribution of certified payroll reports
• Support payroll-related administrative tasks as needed
• Process and track benefits documentation (enrollments, confirmations, notices)
• Coordinate employee communications such as 401(k) notices and W-2 distributions
• Maintain and update employee data within ADP and related systems

Employee Lifecycle Support

• Conduct reference checks and assist with pre-employment processes
• Manage and distribute entry and exit interview surveys
• Support onboarding and offboarding logistics, including equipment coordination
• Track employee licenses and certifications and send renewal reminders

Equipment, Inventory & Events

• Manage inventory of employee uniforms, PPE, and company materials
• Prepare onboarding materials for new hires
• Assist with employee events, scheduling, and logistics
• Support internal communications, including newsletter coordination and content collection

Cross-Training & Coverage

• Cross-train on HR administrative functions to provide coverage during absences
• Cross-train on Certificates of Insurance (COI) processes and support administration over time

Additional Responsibilities

• Perform other duties and administrative tasks as assigned to support HR operations and business needs

• 2–4 years of experience in an HR Coordinator, HR Administrator, or HR Operations role
• Exposure to payroll, benefits administration, or compliance processes
• Experience with HRIS systems; ADP strongly preferred
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Professional handling of confidential information
• Proficiency in Microsoft Office (Outlook, Word, Excel)

• : $28.85-33.65/hr.
• Comprehensive benefits package (medical, dental, vision)
• 401(k) with company contribution
• Paid time off, holidays, and sick time
• Opportunities for growth within HR operations

At Fire Equipment Inc., you’ll be part of a team that values structure, execution, and operational excellence. We invest in our employees by providing the tools, training, and support needed to succeed. This role offers a strong foundation for someone looking to grow within HR while making a direct impact on day-to-day operations.

Work Location: On-site / In Person

Fire Equipment Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. EOE disability/veteran.