Assistant/Administrative

Job Title: Administrative Assistant

Division: FiOptix Inc. 

FSLA Status:  Non-Exempt

Reports To: Project Manager

Job Summary: This position is responsible for performing a wide variety of administrative functions as required by daily operations in the local office.

Essential Duties and Responsibilities: 

• Provide administrative support to assigned departments including, general data entry, photocopying, faxing, filing, and collating
• Prepare, organize, and maintain and project documentation
• Contact vendors and subcontractors to obtain project information
• Create, publish, and distribute reports as required 
• Answer phones, take messages, and answer all routine and non-routing questions

• Other duties as assigned

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.

Education: High School Diploma, general education degree (G.E.D.), or related trade school education

Experience: 

• One-year experience in an administrative position
• Construction industry experience preferred

Technical Skills:

• Computer and Microsoft Office proficiency
• Strong data entry and typing skills

Soft Skills:

• Highly organized and detail oriented 
• Strong verbal, written, and interpersonal communication skills 
• Ability to work independently and as a member of various teams
• Ability to multi-task and work in a fast-paced environment under tight deadlines 

Physical Requirements: 

• Must be able to pass pre-employment screening that includes background and drug testing
• Must have a valid driver’s license and a driving record that meets Company requirements
• May be required to work long and unpredictable hours 
• Must be able to sit at a desk and/or work on a computer for 6-8 hours per day

 Disclaimer: All job requirements are subject to possible revision to reflect changes in the position requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.