What are the responsibilities and job description for the Dispatch Administrative Clerk position at Finitetek?
Job Description
The Administrative Clerk provides daily office and administrative support to the Dispatch Department. Responsibilities include maintaining dispatch records, entering delivery information, organizing paperwork, and communicating with drivers, trucking companies, suppliers, and customers.
This role requires someone who is organized, detail-oriented, dependable, and comfortable managing multiple tasks in a fast-paced office environment.
Responsibilities
- Provide daily administrative and clerical support to the Dispatch Department.
- Enter and update delivery schedules, load information, and customer details.
- Organize and maintain dispatch paperwork and records.
- Perform accurate data entry using company systems and spreadsheets.
- Communicate with drivers and trucking companies regarding delivery schedules, load assignments, and paperwork.
- Contact suppliers and quarries to confirm material availability and pickup schedules.
- Follow up on missing delivery tickets, documents, and other information.
- Track completed deliveries, pending loads, and outstanding paperwork.
- Assist with collecting documents needed for billing.
- Handle phone calls and emails professionally.
- Coordinate with internal departments to help resolve routine delivery or scheduling issues.
- Perform general administrative duties as needed.
Qualifications
- High school diploma or equivalent required.
- Previous experience in administrative support, data entry, dispatch, logistics, transportation, or customer service preferred.
- Experience communicating with vendors, suppliers, drivers, or trucking companies is a plus.
- Basic computer skills and proficiency in Microsoft Outlook and Excel.
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- High attention to detail and accuracy.
- Ability to multitask and work in a fast-paced environment.
- Dependable, professional, and able to work independently or as part of a team.
Pay: $40,000.00 - $50,000.00 per year
Application Question(s):
- Do you have previous experience in administrative support, data entry, dispatch, logistics, or transportation?
- Are you proficient in Microsoft Excel and Outlook, and comfortable handling phone calls, emails, and paperwork?
Work Location: In person
Salary : $40,000 - $50,000