Payroll & Benefits Analyst

Join Team FSSI and Become an Employee-Owner!

Who We Are:

FSSI has been a trusted leader in document outsourcing and communication solutions for over 45 years. We serve a wide range of Fortune 500 companies in the financial, banking, insurance and billing industries across the U.S.

We are currently looking for a Payroll & Benefits Analyst to join our Human Resources team in Santa Ana, CA. This position is responsible for the administration of all payroll and benefits functions, ensuring payroll, tax filing, recordkeeping, and reporting are processed on time, accurately, and in compliance with government regulations.  This position requires the highest level of honesty, integrity, trust, and confidentiality.

Schedule: Monday – Friday, full-time hours between 8 am – 5 pm

Why This Role Stands Out:

You’ll serve as a trusted partner to employees and managers for all things payroll and benefits. If you’re someone who loves working with payroll data, ensuring accuracy and compliance, catching issues before they escalate, and delivering white-glove service, we’d love to hear from you!

Your Essential Duties:

• Implement, maintain, and review payroll processes to ensure timely and accurate processing of salaries, benefits, garnishments, taxes, and other deductions.
• Prepare and maintain payroll records and reports, including general ledger reporting and reconciliation of payroll accounts; resolve discrepancies as needed.
• Calculate, process, and file payroll taxes and deductions, ensuring compliance with federal, state, and local regulations.
• Respond to employee inquiries regarding payroll, timekeeping, pay stubs, and tax forms.
• Administer health and welfare plans, including enrollments, changes, terminations, and processing of related payroll deductions.
• Support annual health insurance renewals, including vetting carriers and analyzing plans.
• Coordinate employee benefits and 401(k) orientation, enrollment meetings, and maintain benefit materials inventory.
• Review Health and Welfare 5500 forms, assist with annual audits, and provide required documentation for CFO/CHRO reporting.
• Reconcile monthly premium statements and ensure accurate department allocations.
• Coordinate wellness programs, company perks, and employee events.
• Ensure compliance with payroll, wage, and hour laws; facilitate audits by providing records and documentation.
• Identify and recommend updates to payroll systems, software, and procedures; maintain integrity of employee data, including compensation, benefits, and timekeeping records.
• Maintain compliant record retention and personnel files related to payroll.

What You Bring:

• Bachelor’s degree in Accounting, Business, Human Resources or related field of study preferred or related work experience.
• 5-7 of related experience in wage and hour law, compensation review and benefits, payroll software system(s), payroll and tax related Federal and State Laws.
• Certified Payroll Professional (CPP) preferred.
• Extensive knowledge of payroll functions including payroll preparation, reconciliation and balancing, establishing and maintaining internal controls, and managing payroll tax processes.
• Strong understanding of the impact of payroll transactions on the general ledger and related financial reporting.
• Strong analytical and problem-solving skills.
• Proficient knowledge of ADP WorkForce Now and working knowledge of NetSuite preferred.
• Effective organizational and administrative skills.
• Intermediate to advanced knowledge in Excel, Word, and Outlook is required.
• Must demonstrate a positive customer service philosophy and attitude.
• Work effectively both collaboratively and independently, and willing to work with all levels of employees.
• Must demonstrate attention to detail and strong multi-tasking skills
• Requires a high level of discretion with confidential information.
• Flexible and adaptable to changing priorities and responsibilities.

Why Join Us?

• Employee Ownership through our Employee Stock Ownership Plan (ESOP): When you join our team, you’re not just an employee—you become an employee-owner, sharing in the success of our company and shaping its future.
• Culture of CARE for our Employees: We go beyond traditional health and wellness programs, offering in person and virtual Care Partners whose only mission is the health and happiness of our employees and their families.
• Industry Leadership: FSSI is a technology-driven leader in document services, focused on providing best-in-class services and dedicated to utilizing industry-leading software and equipment.

Benefits include:

• 401(k) & Roth Employee Stock Ownership Plan
• Medical, Dental, Vision & Life Insurance
• Vacation, sick leave and paid holidays – including your birthday!
• Employee Assistance & Care Programs
• Additional perks & employee award programs