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Exempt Status
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Exempt
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No. of Days: 226
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According to district approved calendar
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Department
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Financial Services
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Reports To
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Director of Procurement
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Supervises
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As Assigned
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Qualifications
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Education:
- Bachelor’s degree from an accredited college or university
Experience:
- Minimum of five years of management and professional experience preferred
- Demonstrated experience supervising finance or accounting teams and managing large-scale budgets preferred
- Experience with inventory management systems (2 years preferred)
- Previous supervisory experience in a logistics, warehouse, or educational setting preferred .
Special Knowledge/Skills:
- Expertise in Instructional Materials and Technology Allotment (IMTA) and state/district regulations (preferred)
- Proficiency in Google Suite, inventory databases, and ERP systems
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POSITION FUNCTION/PURPOSE
The Coordinator of Resource Management is a leadership role within Financial Services responsible for the strategic and operational oversight of the district’s instructional materials and warehouse logistics. This position coordinates the entire lifecycle of library and instructional materials—from acquisition and state compliance to disbursement—while directly leading the warehouse team to ensure efficient district-wide distribution and inventory control.
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MAJOR RESPONSIBILITIES AND DUTIES:
Instructional Materials & IMA Management
- Serve as the lead for the Instructional Materials and Technology Allotment (IMTA) and manage all requisitions, allotments, and disbursements to ensure the district follows state and district guidelines.
- Implement, maintain and manage a district-wide inventory management system for instructional materials, ensuring appropriate quantities are available at every campus and throughout the district.
- Lead the annual certification process to ensure all students have access to instructional materials covering 100% of the Texas Essential Knowledge and Skills (TEKS).
- Strategically manage the IMTA biennium budget to maximize funding for both traditional and Open Education Resources (OER).
- Establish a rigorous auditing cycle, conducting annual physical inventories at all campuses to ensure zero-loss accountability for state-funded resources.
- Participate in resource selection committees and serve as a resource person for adoption committees.
- Provide technical support for online instructional programs and maintain Teaching and Learning Department websites.
- Work closely with the Teaching and Learning Department to order the requested materials and ensure compliance with allowable cost.
- Recommend replacement and disposal of assets when necessary
- Work with district accounting, purchasing, and distribution services to ensure the timely receipt, identification, and recording of newly acquired instructional materials
- Use records management and administration procedures to ensure inventory records are maintained, preserved, and disposed of in accordance with the requirements of state and district regulations, policies, and guidelines
- Compile, maintain, and share all reports, records, and other documents, as required
- Facilitate the use of district resources and facilities for professional learning, as requested
- Partner with the Teaching and Learning Department to ensure warehouse inventory aligns with current evidence-based instructional practices.
- Develop and train a network of Campus Instructional Materials Coordinators to streamline inventory reporting and resource requests.
- Maintain processes that allow for parental review of instructional materials in accordance with state law and board policy.
Warehouse Leadership & Logistics
- Direct the Warehouse Supervisor in managing daily receipt, storage, and distribution of office supplies, janitorial inventory, and instructional materials.
- Implement warehouse principles to reduce turnaround time for campus deliveries and optimize storage space.
- Oversee the receipt, storage, and distribution of office supplies, janitorial inventory, and surplus equipment.
- Oversee the safety program for the warehouse team, ensuring all equipment (forklifts, pallet jacks) is maintained and staff are OSHA-compliant and certified.
- Work collaboratively with vendors to secure quotes, track shipments, and negotiate with vendors for high-volume purchases to ensure cost-effectiveness and timely delivery of district supplies.
Professional Learning & Communication
- Create and deliver professional development for campus administrators and teachers regarding resource utilization and inventory compliance
- Train campus staff to use established procedures and guidelines to effectively and efficiently implement a site-by-site instructional materials inventory management and distribution system.
- Serve as the primary communication link between teachers, campus administration, and district staff to ensure accurate information dissemination and maintain open and continues communications for a united approach for resource utilization.
- Assist in organizing and planning for summer learning programs, instructional materials, and activities, as requested
- Perform other duties as assigned
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QUALIFICATION REQUIREMENTS
1. Strong organizational, communication, and interpersonal skills
2. Strong knowledge of instructional materials and requisitions
3. Ability to develop spreadsheets and databases, utilize Google Suite applications, and use inventory and
records management software
4. Ability to read and interpret documents such as government rules, procedure manuals, and safety rules
5. Ability to work collaboratively in a team setting
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PHYSICAL AND MENTAL DEMANDS
- Regularly required to sit, stand, walk, and move throughout facilities. Must be able to lift or exert force of up to 50 pounds regularly, with occasional exposure to warehouse environments requiring greater physical exertion.
- Noise level is usually moderate; work includes travel to various district facilities.
- Must maintain emotional control under stress and manage multiple competing priorities.
- Must maintain extreme confidentiality
- Required to travel to facilities within the district. May be periodically required to work after school and on weekends.
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Revision Date:
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1/7/2025
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All MISD employees are expected to maintain an extreme degree of confidentiality by following the Family Educational Rights and Privacy Act (FERPA) for student information and the Health Insurance Portability and Accountability Act of 1996 (HIPAA) for employee and student information.
Midland Independent School District provides equal employment opportunities to all employees and applicants for
employment and prohibits discrimination and harassment of any type without regard to race,
color, religion, age, sex (including pregnancy), national origin, disability status, genetics, protected veteran status,
sexual orientation, gender identity or expression, or any other characteristic protected by
federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring,
placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
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