Accounts Payable Clerk

Reports To:  Chief Financial Officer

Terms of Employment:  Permanent, 12 Month Position

Nature of Work

Under general supervision, an employee in this position performs general accounting and fiscal-clerical work in the finance department. The employee must be detail-oriented and have a strong drive for accuracy. Employees must be aware of their assigned duties and time management to ensure they are completed on time. The employee must exercise considerable tact and courtesy in dealing with the public and employees on a daily basis. A positive experience with co-workers, customers, and the public is the expectation.  This position requires the processing of invoices and purchase orders necessary for the payment of general expenses incurred by the school system. The employee must be able to maintain accurate accounting records.

Qualifications and Licensure

• A high school diploma supplemented by secretarial or business courses with an associate’s degree is preferred
• 1-2 years of experience in accounts payable, general accounting, or bookkeeping work; or any equivalent combination of training and experience which provides the combination of knowledge, skills, and abilities
• Must have experience with Microsoft Office products or Google Suites; especially Microsoft Excel or Google Sheets

Duties and Responsibilities 

• Processes all central site invoices (state, federal, local, capital outlay) for payment by keying data into the LINQ accounting system.
• Processes all central employee travel and reimbursement requests for direct deposit by keying data into the LINQ accounting system.
• Performs statement verifications
• Research outstanding invoices
• Communicate with schools/departments on status
• Maintain records of research and communication

• Calculates and processes sales tax at month's end.
• Assists as a Backup for the Accounts Payable Supervisor.
• Assists with annual year-end-communicates with school system staff and vendors. concerning accounts payable items as required to clear outstanding financial obligations effectively.
• Performs all other duties as assigned by the Chief Finance Officer.

Physical Requirements (if applicable)

• Must be able to operate various office machines, including computers, calculators, printers, copiers, etc. 
• Must be able to exert up to 10 pounds of force occasionally and a reasonable amount of force to frequently lift, carry, push, pull, or otherwise move objects. 

Special Requirements (if applicable)

• Must have a working knowledge of bookkeeping and accounting concepts.
• Must establish and maintain effective working relationships with others.
• Must take initiative and work independently and within a team environment.
• Must be able to maintain confidentiality.
• Must have considerable knowledge of computer applications.
• Must have effective oral and written communication skills.
• Must have effective time management skills.
• Must have excellent organizational skills and the ability to multitask.
• Must have the ability to perform computations accurately and with reasonable speed.
• Must be able to understand, interpret, and apply specific rules and regulations governing the processing of fiscal documents, maintenance of financial records, and preparation of fiscal reports.
• Must be able to complete complex tasks and minimize errors with attention to detail.
• Must have the ability to establish and maintain effective working relationships with vendors.

DISCLAIMER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees of this job.