What are the responsibilities and job description for the Records/Document Manager position at Financial & Realty Services, LLC?
RECORDS/DOCUMENT MANAGER
Financial & Realty Services, LLC, dba FRS Professional Services (FRS) in Calverton, MD is seeking a detail-oriented and organized Records/Document Manager to work in Washington, DC. The ideal candidate will ensure that information is managed effectively, securely, and in compliance with legal and regulatory requirements.
Responsibilities:
- Review organization structure and consult with Asset Management, Development, Finance, and Legal teams to identify typical records maintained by large Private Housing Authorities (PHAs).
- Develop a complete inventory of paper and electronic files across all departments and storage locations.
- Retrieve, scan, and digitize paper files to PDF/A or equivalent archival quality with OCR.
- Index files with metadata and develop folder structure by property, transaction type, and date.
- Assess current digital systems (SharePoint, shared drives, Yardi Document Storage etc.) and recommend an integrated digital document management system.
- Recommend and help implement search, access control, retention, and audit trail protocols.
- Ensure compliance with data protection, privacy, and retention regulations.
- Coordinate the transfer, archiving, and disposal of records according to established schedules.
- Train and support staff on proper records handling and retention procedures.
- Work with IT and compliance teams to maintain secure electronic record systems.
Qualifications include:
- Bachelor’s degree in Information Management, Library Science, Business Administration, or related field
- Minimum of 5 years of experience in records or information management
- Certifications in records management, scanning and security compliance
- Strong knowledge of records management standards and data protection laws
- Proficiency with electronic document and records management systems
- Excellent attention to detail, organizational, and communication skills
Benefits include:
- Competitive compensation
- Medical/Dental/Vision/Life/Disability insurance
- 401(k) with company match
- Paid holidays, annual and sick leave