Accountant II

General Definition of Work

The Accountant II, under general supervision, performs a variety of technical and analytical accounting duties including cash and investment management, financial statement analysis and preparation, and account reconciliations.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary/Status

NC 15 Salary Non-Certified Schedule/Full-time, 12 months

Reports To

Executive Director of Accounting

Place of Work

The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte- Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.

Essential Functions

• Adhere to all state, federal, and local laws, policies, and procedures

• Compile and ensure all funds received by CMS are deposited daily into local bank. Record and post daily deposit of funds on cash ledgers and in the appropriate account codes in Lawson. When necessary, obtain appropriate budget codes from the Budget Department. Prepare and process bank deposits via remote or takes deposit to bank
• Reconcile cash ledgers monthly. Research and resolve all cash posting discrepancies
• Monitor and track county appropriations. Verify that all county appropriations, fines, and fees are received at year end. Serve as backup for completion of the monthly county report
• Forecast and project cash flow needs. Evaluate funding requirements and ensure funds are available for all cash disbursements 
• Prepare monthly, quarterly, and annual financial statements
• Record necessary workpaper and journal entries to correct account balances
• Prepare financial projections for the Enterprise Funds as needed
• Prepare journal entries to record month end transactions
• Review expenditures for compliance with Federal, State, and local laws, rules and regulations and grants
• Submit monthly sales tax return. Compile data and complete necessary forms to request the sales tax refund from the North Carolina Department of Revenue
• Participate on a cross functional team to analyze and review monthly financial statements. Draft explanations of statement variances to assist management in evaluating results. Prepare final financial statements and explanations after meeting with management. Prepare reports resulting from special requests from management staff as needed. Monitor status and provide updates as requested and deemed necessary
• Assist accountants and accounting associates with account and bank reconciliation issues. Train staff as needed
• Collaborate with schools to facilitate bank account changes to include signature requirements on the individual school checking accounts as needed. Review and approve checks submitted from schools for Chief Financial Officer signature
• Establish and maintain a relationship with representatives from all banks that handle CMS funds and companies that recover returned checks. Arrange periodic meetings for review and discussion of account options
• Monitor investments to ensure interest earned is reasonable. Invest idle cash of central office and school system in select investment accounts. Prepare monthly investment report. Calculate and properly allocate interest earned on investments to the appropriate departments and schools. Notify departments and schools monthly of the amount of interest earned. Complete semi-annually the deposit and investment activity report to the North Carolina State Treasury
• Review and submit accounts payable and payroll positive pay files. Manually input positive pay information in institution system if file is not available or for emergency issuance of checks. Perform adjustments to files for zero dollar checks and checks manually entered same day. Submit files electronically to the North Carolina State Treasury Department and local banks
• Review daily the positive pay exception file. If exceptions exist, investigate checks listed and either authorizes or rejects for payment. Process stop payments on State and Local bank accounts
• Involved with the preparation of the Comprehensive Annual Financial Report
• Attends conferences and meetings to remain current on programs and accounting policies and procedures as needed

• Perform related work as assigned or required