Billing and Accounts Receivable Specialist

Billing & Accounts Receivable Specialist
Non-Exempt | Administration/Finance

About the Role
Manages billing and accounts receivable across regional, state, private-pay, and government-funded programs — ensuring accurate billing, payment processing, reconciliation, and reporting while coordinating with program leaders and funding partners. Ideal candidate is detail-oriented, highly organized, strong in Excel, and comfortable managing multiple billing cycles under deadline.

Key Responsibilities

• Process monthly billing for Regional Center, DOR, SDP, Preschool, and other funders; handle private-pay invoicing
• Maintain accurate billing records and resolve discrepancies
• Manage AR: deposits, cash receipts, payment reconciliation (ACH/check/electronic), aging reports, and collections follow-up
• Support financial reporting, reconciliations, and compliance with funder requirements
• Collaborate with Program Managers and admin teams; provide strong customer service
• Support the organization's mission and participate in cross-team initiatives

What You Bring

• Strong organizational and communication skills; able to handle confidential information
• Proficient in Outlook, Word, and Excel (intermediate-advanced Excel)
• Adaptable, collaborative, mission-driven

Education & Experience

• Associate's/bachelor's in Accounting, Finance, or related field preferred (equivalent experience accepted)
• 2–4 years billing/AR experience; nonprofit or government billing a plus

Physical Requirements

• Extended sitting/keyboarding, standard office equipment use, occasional lifting up to 20 lbs; accommodations available upon request