Accounting Specialist - Accounts Payable

Responsibilities include performing traditional accounting functions, such as the preparation and posting of journal entries. The position also involves handling accounts payable tasks, including processing invoices, expense reports, and credit card charges. Additionally, this role provides support to other accounting staff as needed.

• Minimum 2 years of work experience in Accounting 
• Business college degree with emphasis in Accounting preferred
• Proficient in using Microsoft Excel and Word
• Must be able to meet deadlines and work under pressure
• Must be able to communicate effectively verbally and in writing
• Must be able to work independently
• Respond to requests promptly and work with a sense of urgency

• Reviews and processes accounts payable including vendor invoices, expense reimbursements, and credit card charges. 
• Processes payments to vendors. 
• Prepares recurring and adjusting journal entries.
• Prepares various accounting reports and schedules, including supporting detail schedules for General Ledger.
• Calculates and files monthly and annual GE Tax filings. 
• Maintains all fixed asset records including depreciation calculations and entries.
• Tracks prepaids and accrued expenses and prepares and enters related journal entries. 
• Provides operational data to management and auditors.
• Serves as Administrator for all FFL corporate credit card holders, to include processing of statements and maintaining the cash back reward program
• Monitors emails for invoices and questions. 
• Works with other departments for approvals and support as needed. 
• Assists in updating and maintaining standard operating procedures.
• Assist with compiling documentation for auditor requests.
• Compiles 1099 forms for year-end tax reporting.
• Assists with special projects.
• Performs all other tasks, as assigned

This position is performed primarily in an office environment and requires prolonged periods of sitting at a desk and working on a computer. The role involves repetitive hand and finger movements, including typing and using a mouse, as well as extended screen time. The workspace is typically climate-controlled with standard office lighting and noise levels. Occasional walking, standing, or light lifting (up to 15 pounds) may be required.