What are the responsibilities and job description for the Accounts Payable/RfR Specialist position at Finance Department?
Beginning Date: ASAP
Salary: Grade 30 step 1 based on approved salary schedule
Application:
IN-DISTRICT: Letter of interest through TalentEd Recruit & Hire website
OUT-OF DISTRICT: Complete application through TalentEd Recruit & Hire website
Application Deadline: Until Filled
JOB GOAL:
Performs the duties related to the District’s accounts payable and request for reimbursement (RfR) functions.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Reconciles processed work by verifying entries and comparing system report to balances.
Pays vendors, monitors for discount opportunities, prepares checks / ACH files, and investigates discrepancies as needed to keep the vendors current.
Pays employees for expense reimbursements.
Prepare and upload the Positive Pay file to the bank.
Reconciles monthly statements from vendors and clear discrepancies.
Submits RfRs as required by the District to NM PED, includes balancing reports, investigating discrepancies, verifying back up and responding to requests.
Maintain record files either electronically or hard copy.
Prepares quarterly reports as required to be posted on the District’s website.
Receipt cash / checks that come into the Central office and prepare the deposit slip.
Performs related duties as required.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
KNOWLEDGE OF:
Financial recordkeeping.
Computers and job-related software programs.
Basic principles and practices of bookkeeping.
District policies and procedures.
Modern office practice and procedures.
Department operations and policies.
Operation of modern equipment and software.
ABILITY TO:
Interpret and explain policies and procedures.
Prepare and maintain records and files.
Perform research, compile data, and prepare reports.
Establish, maintain effective relationships.
Perform clerical work and administrative tasks.
Prioritize tasks to meet schedules and time lines.
Maintain records and prepare reports.
Perform math calculations quickly, accurately.
Communicate effectively orally and in writing.
Operate personal computer and software.
EDUCATION AND EXPERIENCE:
High school diploma or equivalent; two years of related experience. Accounts Payable experience preferred.
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routing reports and correspondence.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percentages.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS:
None required.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The work is typically performed at a desk or table while intermittently sitting, standing or stooping. The employee occasionally lifts light objects.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee regularly works in inside environmental conditions.
The employee frequently works with a video display terminal for prolonged periods.
The noise level in the work environment is usually moderate.
Revised October 2025
THE DEMING PUBLIC SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, NATIONAL ORIGIN, RELIGION, AGE, SEX, MARITAL STATUS OR HANDICAP IN COMPLIANCE WITH FEDERAL AND STATE LAWS
