What are the responsibilities and job description for the Accounts Payable Clerk position at Finance & Accounting?
We are seeking a dependable, organized, and detail-oriented Entry-Level Accounts Payable Clerk to join our accounting team. The successful candidate will assist with processing invoices, recording payments, maintaining financial records, and ensuring that vendor accounts are accurate and up to date. This position is ideal for someone looking to develop their skills and gain experience in accounting and financial administration.
Key Responsibilities :
Receive, review, and process incoming invoices and payment requests.
Verify invoices against purchase orders, receipts, and supporting documents.
Enter invoice and payment information accurately into accounting systems and spreadsheets.
Assist with preparing and processing vendor payments in accordance with company procedures.
Prepare checks, payment documents, and related correspondence for mailing when required.
Maintain accurate records of invoices, payments, and outstanding balances.
Reconcile vendor statements and identify discrepancies for resolution.
Follow up on missing invoices, payment information, and account discrepancies.
Organize and maintain electronic and physical financial records.
Assist with tracking payment due dates and ensuring invoices are processed on time.
Respond to basic vendor inquiries regarding invoices and payment status.
Prepare accounts payable reports and assist with routine accounting tasks.
Maintain confidentiality when handling financial and company information.
Perform other administrative and accounting duties as assigned.
Qualifications:
High school diploma or equivalent required.
Previous accounting or accounts payable experience is an advantage but not required.
Basic knowledge of Microsoft Office, particularly Excel and Outlook.
Strong attention to detail and numerical accuracy.
Good organizational and time-management skills.
Ability to follow instructions and meet deadlines.
Good written and verbal communication skills.
Willingness to learn accounting procedures and financial software.
Ability to work independently and as part of a team.
Benefits:
Eligible employees may have access to a benefits package that includes:
Medical, dental, and vision insurance.
Paid time off (PTO).
Paid holidays.
401(k) retirement plan.
Life and disability insurance.
Employee assistance program.
Professional development and training opportunities.
Career growth and advancement opportunities.