Accounts Payable - Accounting Analyst

Overview

The Accounts Payable(AP) Accounting Analyst will work with the Finance, Supply Chain Departments, and the Commercial teams at the U.S. and Mexico locations to provide support and perform accounts payable and several general accounting functions; transactions and reporting. The goal is to manage the daily operations of the accounting department, month end close process, and Balance Sheet accounts reconciliation.

Responsibilities

DPO-Accounts Payable (A/P) Functions: · Prepare invoices to be entered and enters them into the system accurately and in a timely manner. · Reviews invoices for proper coding, approval & assigned correct GL accounts when needed. · Works with Purchasing and other departments to ensure accuracy and verifying their validity. · Maintains accounts payable records. · Process, maintain and distribute accounts payable reports. · Process weekly and on-demand checks to vendors and others. · Creates and runs queries as needed. · Maintain and update accounts payable procedure manual. · Communicates with vendors regarding invoices and terms of payment. · Maintain files for invoices paid by credit card, as applicable · Match approved purchase orders to invoices. · File invoices that have been processed. · Maintain invoice files and boxes for storage on a yearly basis. · Maintain and update checks processed log. · Maintain the Un-Matched Receivers report and provide list of receivers to be closed. · Verify and validate Concur expenses as needed · Perform other accounts payable functions as needed or requested. · Apply manual payment process for monies paid to inter-company locations that were submitted through Corporate Office. DSO-Accounts Receivable Functions: · Send all checks to the bank’s lockbox (incl.: customers, vendors refund, employees, etc…) · Perform other accounts receivable functions support as needed or requested. Balance Sheet Accounts Reconciliation: · Prepare account reconciliation for balance sheet accounts on a timely manner · Research and make necessary adjustment for all reconciling items · Prepare and attach backup to accounts reconciliation · Print and provide the summary list to the Controller/Finance Leader to review and sign off on a monthly basis Month-End Procedures: · Rotate responsibility of monthly closing · Accruals as necessary related to receiving’s – work with Accounting Manager/Supervisor · Update Inter-co related reports (AR & AP) · Prepare Shipping/Receiving Cut-Off Testing as needed.

Monthly Journal Entry Preparation and Posting: · Purchasing Card as needed · Miscellaneous entries · Standard Repetitive Month End Journal Entries · Quarter End True-up Journal Entries Monitor/Review Travel and Entertainment(T&E) Expenses allocated from Corporate: · Process and post T&E expenses allocate from Corporate · Process and accrual expenses from Concur system Misc. Functions: · Participate and assist in various audits · Provide help to other departments as needed · Update and complete employee reviews. · Be able to act as back up for other accounting positions Other duties as assigned. The above description covers the principle functions of the job. It is not intended to be a complete listing of all the miscellaneous incidental or substantially similar duties, which may be assigned during normal or emergency operations.

Qualifications

Required:

3 years of Accounts Payable experience.

Strong communications skills to effectively communicate at

all levels of the organization.

Strong problem solving skills to break complex problems

down into manageable components.

Absolutely must have strong interpersonal skills necessary

for resolving disputes and team building.

Strong computer skills- i.e. Excel, Word, ERP / MRP system

familiarity.

Desired: 

Advanced skills in the areas of attention to detail, accuracy, organization, multi-tasking, and effectiveness under pressure

Bachelor’s degree or equivalent is preferred.