Receptionist/Administrative Assistant

Position Title:  Receptionist/Administrative Assistant

Location: Filling Home business office in Napoleon

Hours: 8:00 am – 4:00 pm Monday - Friday

Reports to:  Mission Advancement Director & Health Information Management Manager

Job Summary: 

• Receives and greets all Filling Homes visitors
• Handles the telephone switchboard system by screening calls and referring to appropriate personnel
• Processes/distributes all incoming/outgoing mail and packages
• Orders and disburses office supplies and assists in maintaining all office machines
• Maintains and makes corrections to Filling Home policy manuals
• Processes all checks and cash for Filling Homes’ clients and Fulfilling Housing
• Serves as a trusted business assistant and confidential liaison to many, managing sensitive business interactions including contracts, bids, and agreements with accuracy and discretion
• Assists Mission Advancement by accurately logging, tracking, and handling donor information and monetary contributions, including acknowledgements, to support financial integrity and accurate reporting
• Assists the Health Information Management (HIM) Department with clerical tasks as assigned
• Completes tasks for other departmental staff as requested/needed

• High school diploma required.
• Must be able to work with discretion and maintain confidentiality of information
• Must be able to multi-task, prioritize projects, and work independently with minimal supervision
• Accurate typing abilities and attention to detail
• Knowledge of Microsoft Word and Excel
• Ability to communicate effectively with supervisor, co-workers and visitors
• Must be able to effectively communicate both verbally and in writing, with employees, donors, volunteers, and the public in a courteous manner.
• Must be able to work an occasional evening or weekend hours for special events.