What are the responsibilities and job description for the Administrative Assistant position at Fill in the Gap?
Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily operations, ensuring that office functions run smoothly and efficiently. Your energetic approach and attention to detail will support various administrative tasks, enhance communication, and contribute to a positive work environment. This position offers an exciting opportunity for someone who thrives in a fast-paced setting, enjoys multitasking, and is passionate about providing exceptional support to colleagues and clients alike. We are offering this position as an opportunity to grow and ideally want a candidate who is looking for longevity.
Duties
- Manage front desk responsibilities, greeting incoming families/clients and directing them appropriately with professional etiquette
- Operate multi-line phone systems to handle incoming calls efficiently and courteously
- Maintain organized filing systems, including digital files
- Perform data entry, proofreading, and document management to ensure accuracy and clarity in all communications
- Schedule appointments, manage calendars, and coordinate meetings using calendar management software
- Provide customer support by addressing inquiries promptly and professionally via phone or email
- Support office management activities such as supply ordering, inventory tracking, and maintaining office equipment
Qualifications
- Proven experience in office administration or clerical roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and willingness to learn other software systems
- Excellent computer literacy with the ability to learn new software quickly
- Strong typing skills with high accuracy; familiarity with data entry processes
- Exceptional phone etiquette and customer service skills, including experience as a receptionist or personal assistant
- Previous experience working in therapeutic, medical or dental reception is a plus but not required
- Demonstrated ability to manage time effectively and prioritize tasks in a busy environment
Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who are eager to contribute their skills in a supportive setting. This paid position offers the chance to develop your career while making a meaningful impact every day.
Pay: $17.00 - $30.00 per hour
Work Location: In person
Salary : $17 - $30