Production Coordinator

FieldWrk is a specialized branding and marketing agency dedicated to serving the essential industries that build and support our society. We exist to help hardworking people and companies reach their full potential. 

Partnering with companies in civil construction, design, engineering, waste management, energy infrastructure, mining, and other markets, we help our clients stand out and scale their business through branding, storytelling, and marketing that doesn’t just look good, but actually wrks.

Your mission as Production Coordinator, should you choose to accept it: Support our production operations with immense detail, hustle and heart. You’ll help ensure our production projects run like a well-oiled machine by coordinating shoot logistics and freelancers, booking travel, and scheduling our shoot days. 

60% — Production Coordination

• Coordinate production travel and logistics across photo and video shoots by organizing information, maintaining clear communication with both our internal teams and external client partners, and ensuring all moving pieces are aligned to support seamless execution of production projects.
• Assist in booking crew and vendors by coordinating Independent Contractor Agreements, collecting certificates of insurance, and ensuring all production personnel are properly onboarded and compliant prior to shoot dates.
• Oversee and maintain FieldWrk’s production calendar by tracking shoot schedules, crew availability, project milestones, and key deadlines to ensure resources are effectively allocated and production timelines stay on track.
• Support budget management and production operations by tracking expenses, processing invoices, monitoring project costs, and assisting with financial reconciliation.

40% — Project Management, Social Media, and Cross-Team Support

• Help manage project timelines and contribute to overall project health/delivery by tracking deliverables, updating project statuses, coordinating deadlines, and helping ensure productions and digital media posting remain on schedule.
• Provide direct operational support to the Social Media & Digital Marketing teams through daily and weekly task management to keep social content calendars on track.

• 1-3 years of video and photo production experience as a Coordinator, Production Assistant, or similar. 
• Proven experience coordinating photo and video production logistics from pre-production through post-production
• Proven experience communicating with clients and building rapport
• Proven ability to manage multiple projects at one time with competing priorities
• Strong sense of proactivity 
• Proficient and knowledgeable in travel coordination and booking 
• Strong organizational and project management skills with the ability to manage multiple productions and deadlines simultaneously
• Impeccable attention to detail and ability to maintain accuracy across schedules, budgets and production documents
• Excellent written and verbal communication skills – you have the ability to translate a pile of information or data into clear and actionable logistics
• Ability to problem-solve quickly and remain calm in fast-paced, deadline-driven environments
• Familiarity with production workflows, crew coordination, call sheets, shot lists, etc.
• Experience using project management platforms such as Monday.com
• Comfortability in speaking with freelance photographers, videographers, and other crew members 
• Understanding of social media content workflows and content production timelines is a plus
• Ability to travel 3-6 days per month, on average
• Willing to work a standard 40 hour work week remotely, on average
• Available during CST hours (9 AM-5 PM CT)
• Strong desire to make a positive impact for hardworking industries

From a cultural perspective, a great candidate is:

• People-first: Collaborative, kind, and clear.
• Self-starter: Highly disciplined and self-motivated to get things done and learn. 
• Scrappy and curious: You find a way and iterate often.
• Detail-obsessed: You care about both the story and the shotlist.
• Brave and humble: Willing to push, but always eager to learn.

AI Application Note — We are a team of real humans who work hard, serve great clients, and protect our culture. If you're hitting auto-apply or too lazy to craft real, thoughtful, and personalized responses (or a cover letter) for why you want to join us at FieldWrk, this probably isn't the right role for you!

Our mission to help hardworking people reach their full potential starts with our team. We bring together branding and marketing experts who care deeply about the industries we serve, and invest in developing their talents through collaboration, mentorship, benefits, and a team culture unlike any other.

• Health insurance (United) — FieldWrk covers 85% for full-time employees, 50% for families optional HSA match
• Vision / dental insurance — FieldWrk covers 100%
• Two weeks paid holiday rest at the end of the year
• Flexible PTO policy — We encourage everyone to take 2-3 weeks off per year, outside of our standard company holidays
• Life, disability, accident, critical illness, and cancer insurance plans
• Retirement plans — Available after three months of employment
• Paid parental leave
• Dirty boots — see really cool massive earthwork, demolition, mining, and construction projects
• Work for a company that cares for, trusts, and empowers their people
• Remote work and flexible hours
• Eligibility for profit sharing

To perform this job successfully, an individual must be able to perform each key responsibility satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We are devoted to building an inclusive and supportive culture at FieldWrk. We're proud to offer equal employment opportunities (EEO) to all regardless of race, gender, sexual orientation, ethnicity, disability, or veteran status.