What are the responsibilities and job description for the Coordinator - Field position at Field - Energy Transfer Family of Partnerships Careers?
COORDINATOR - FIELD
ESSENTIAL DUTIES & RESPONSIBILITIES:
Duties may include, but are not limited to, duties surrounding Administrative Support:
- Preparation of the annual Operations & Maintenance budget
- Perform monthly cost control analysis and forecasting
- Assist with the preparation/monitoring of O&M & Capital projects
- Complete financial project documentation
- Input employee timesheets into the time reporting system
- Review and determine the validity of pay codes and accounting in accordance with Company pay policies and procedures
- Generate a monthly purchase card statement for bargaining unit employees, reconcile the charges with receipts provided and complete the appropriate cost coding for each charge as it relates to budgeted costs
- Review, code and submit invoices into the SAP Accounts Payable system
- Work directly with vendors/contractors to resolve billing discrepancies
- Assist with contracts for service and associated reporting, as needed
Various administrative support duties including training on computer applications, and special requests for information or reporting
Required Education:
High School Diploma
Preferred: Bachelor's Degree in Business Administration, Accounting, or additional equivalent related experience
Required Skills:
- 0-2 years of relevant experience
Advanced oral and written communication skills
- Proficient in Microsoft software
- Exceptional interpersonal skills and ability to work closely with all levels of organization
- Must be able to multi-task and prioritize completing deadlines
Working Conditions:
- Normal office working conditions
- Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing
- Occasional visits to settings which may include exposure to extreme conditions and loud machinery, requiring appropriate personal protective equipment
- Ability to perform multiple tasks with minimal supervision
- Ability to work overtime on short notice
Some travel and overnight stays will be required, approximately 15% of the time