HR Specialist 1

HR Specialist I

Hours: 8:00 AM – 5:00 PM, Monday - Friday

Location: Ocala, FL

Employee Perks

As a team member at Fidelity Manufacturing, you'll enjoy:

• Medical, Dental and Vision Insurance
• Paid Holidays and Sick Time
• Career advancement and bonus opportunities
• Fun Events!
• Paid vacation days
• 401K
• Learning and Development

About Us

FIDELITY MANUFACTURING is part of the backup Power Generation Industry. We design and build back up power packages (to include tanks and enclosures) for large and small health, industrial, and technology-oriented businesses that cannot have a power lapse at any time.

Position Summary

The HR Specialist I supports core HR functions across multiple locations, with primary responsibility for payroll processing, benefits administration, and leave-of-absence coordination, including FMLA and ADA processes. This role ensures accurate, timely, and compliant execution of HR processes while serving as a resource to team members and supervisors. Working closely with HR leadership, the HR Specialist I provides training and guidance to managers, maintains confidential records, supports employee engagement efforts, and contributes to HR projects and process improvements that strengthen scalable operations across the organization.

Key Responsibilities:

• Own and process payroll for multiple locations, ensuring accuracy, timely submission, and adherence to established payroll deadlines.
• Review timecards across locations; identify, investigate, and resolve discrepancies with plant managers before payroll submission.
• Exercise sound judgment in resolving payroll and timekeeping issues and escalate concerns to HR leadership, as appropriate.
• Interpret and apply company policies and applicable wage-and-hour requirements to support compliant payroll practices.
• Prepare, analyze, and distribute payroll-related reports; identify trends, discrepancies, and opportunities for process improvement.
• Train supervisors and managers on payroll processes, timekeeping procedures, deadlines, and related compliance expectations.
• Serve as a resource to team members and supervisors regarding benefits eligibility, enrollment, qualifying life events, and other benefit-related questions.
• Administer benefit processes through HR systems, including new-hire enrollments, qualifying life events, terminations, ongoing updates, and open enrollment support.
• Interpret benefit policies and provide training and guidance to managers and team members on benefit-related processes.
• Administer, track, and coordinate leave-of-absence requests, including FMLA, ADA accommodations, and other applicable leave programs.
• Partner with the HR Manager to evaluate eligibility, manage required documentation, coordinate the interactive process, and determine appropriate next steps for leave and accommodation requests.
• Communicate with team members and supervisors regarding leave requirements, certification deadlines, documentation, restrictions, accommodations, and return-to-work processes.
• Train supervisors and managers on FMLA, ADA, confidentiality expectations, documentation requirements, and when to involve HR.
• Maintain accurate and confidential payroll, benefits, leave, and accommodation records in compliance with company policies and applicable regulations.
• Identify potential risks, compliance concerns, or process inconsistencies related to payroll, benefits, leave, or accommodations, and escalate concerns to HR leadership as appropriate.
• Coordinate and support employee engagement activities and initiatives across locations; partner with HR team members to promote a positive workplace culture and team member experience.
• Support HR projects, HRIS/Paylocity workflows, reporting, process-improvement efforts, and automation initiatives as assigned.
• Assist in standardizing HR processes and identifying opportunities to improve efficiency, consistency, and scalability across locations.
• Serve as a resource to supervisors and managers regarding HR-related processes and questions.
• Travel as needed to support HR initiatives at other locations.
• Perform other duties and special projects as assigned by management.

Qualifications

• 1–3 years of experience in Human Resources or a related field.
• Experience or exposure to payroll, benefits administration, leave administration, or HR operations preferred.
• Working knowledge of FMLA, ADA, and general HR compliance concepts preferred.
• Experience with HRIS systems; Paylocity experience preferred.
• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook.
• Strong analytical, problem-solving, and decision-making skills.
• Ability to interpret policies and apply them to real-world situations.
• Strong attention to detail and ability to manage confidential information.
• Effective written and verbal communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced, multi-site environment.

What Success Looks Like

• Payroll is processed accurately and efficiently across all locations, with issues identified and resolved proactively
• Payroll and HR reports provide meaningful insights to leadership
• Leave of absence processes are organized, compliant, and clearly communicated
• Benefits administration is accurate and team members feel supported and informed
• Compensation data is reliable and supports informed decision-making
• Supervisors receive clear guidance and support on HR processes
• Engagement activities are well-coordinated and contribute to a positive team member experience
• HR operations are consistent, scalable, and continuously improving across all locations

Working Conditions

This role is primarily performed in a professional office environment using standard office equipment such as computers, phones, printers, and filing systems. At times, responsibilities may require work in the manufacturing warehouse, where fluctuating temperatures, elevated noise levels, airborne particles, moving machinery, and walking on hard or uneven surfaces may be present. Employees may occasionally be required to travel between the company’s two Ocala manufacturing sites to support training activities and operational needs. OSHA-compliant safety training, PPE, and safety procedures are provided and enforced, and employees must follow all posted safety requirements and wear required PPE when in production areas.

Physical Requirements

The physical demands listed are representative of those required to successfully perform this job with or without reasonable accommodation.

• Ability to sit, stand, and walk for extended periods, including on hard or uneven surfaces.
• Ability to lift, carry, push, or pull up to 20 lbs. as needed.
• Ability to reach, bend, stoop, and perform repetitive motions.
• Ability to operate standard office equipment and use a computer for prolonged periods.
• Visual acuity for reading, data entry, and document review.

Acknowledgment

This job description describes the general nature and level of work performed by an employee assigned to this position. It does not state or imply that these are the only duties and responsibilities assigned to the job. The employee may be required to perform other duties as requested by the Firm. All requirements are subject to change over time and to possible modifications to reasonably accommodate individuals with a disability.

Apply Now! Limited Job Opportunities are Available.

All interested candidates MUST complete an employment application and pre-screen interview to be considered for the position.

Fidelity Manufacturing

www.FidelityMfg.com