Procurement Specialist

The Procurement Specialist is responsible for sourcing, purchasing, and managing goods and services that support organizational operations. This role works closely with internal stakeholders and external suppliers to ensure the timely acquisition of quality products and services at competitive prices while maintaining compliance with company policies and procurement standards.

The ideal candidate is highly organized, analytical, and skilled in vendor management, contract negotiation, and cost optimization.

Key Responsibilities

• Manage the full procurement cycle, including sourcing, vendor selection, purchase orders, contract administration, and supplier performance management.
• Research, evaluate, and negotiate with suppliers to obtain optimal pricing, quality, delivery, and service terms.
• Develop and maintain strong relationships with suppliers and internal stakeholders.
• Prepare and process purchase requisitions, purchase orders, and related procurement documentation.
• Monitor inventory levels and coordinate purchasing activities to meet operational requirements.
• Analyze spending trends and identify opportunities for cost savings and process improvements.
• Ensure procurement activities comply with company policies, contractual obligations, and applicable regulations.
• Review supplier proposals, bids, and contracts to support informed purchasing decisions.
• Resolve vendor issues related to pricing, quality, delivery, invoicing, and performance.
• Track key procurement metrics and provide regular reports to leadership.
• Collaborate with Finance, Operations, and department leaders to forecast purchasing needs and budgets.
• Maintain accurate procurement records and supplier databases.

Required Qualifications

• Bachelor's degree in Supply Chain Management, Business Administration, Finance, Operations Management, or a related field.
• 3 years of procurement, purchasing, sourcing, or supply chain experience.
• Knowledge of purchasing practices, contract management, and vendor negotiations.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Experience working with ERP, purchasing, or procurement management systems.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications

• Professional certification such as Certified Professional in Supply Management (CPSM), Certified Purchasing Professional (CPP), or equivalent.
• Experience with strategic sourcing initiatives.
• Knowledge of supplier performance management and procurement analytics.
• Experience in manufacturing, healthcare, technology, construction, or other relevant industry environments.

Key Competencies

• Negotiation and influencing skills
• Strategic thinking
• Vendor relationship management
• Financial and business acumen
• Attention to detail
• Data analysis and reporting
• Project management
• Collaboration and teamwork
• Ethical decision-making
• Customer Service Orientation